PROCUREMENT PLANNING FOR EOY FY09

UNCLAS STATE 089606 SIPDIS E.O. 12958: N/A TAGS: AMGT AFIN SUBJECT: PROCUREMENT PLANNING FOR EOY FY09 REF: (A) A/LM Website - Procurement Cut-off Date (B) RPSO Florida Website - FY 09 End of Year (C) FRANKFURT 001831 13 JUL 09 ¶1. The AQM procurement deadline is extended to Tuesday, September 15, 2009. -------------- -------------- -- To complete orders and obligate funding, the Office of Acquisition Management (A/LM/AQM) must receive all final FY2009 requisitions by Tuesday, September 15. This will allow RM to meet year-end close-out requirements and AQM to provide high quality procurement support. -- The September 15 deadline includes CAA requisitions and household furniture purchased under the Department of State Furniture Program. For additional information, please contact Gary Clark by phone at 703-875-6634 or email at ClarkGW@state.gov. -- AQM encourages all posts to submit requisitions prior to September 15 and will make every effort to complete all actions before the end of the fiscal year. The more complicated a requisition is and the later it is submitted, the less likely it is that AQM will be able to complete the procurement action and successfully obligate your funds. ¶2. Points of Contact in AQM -------------- --Director of AQM, Cathy Read, 703-875-6037 --Business Operations Division, Lisa Million, 703-875- 5230 --Facilities Design and Construction Division, Robert Powell, 703-875-5164 --Information Technology Division, John Stever, 703-875- 6845 --International Programs Division, Ann Truitt, 703-875- 6040 --Worldwide Operations Division, Vince Chaverini, Jr., 703-875-6645 ¶3. ILMS Ariba Support -------------- If you need assistance with the ILMS Ariba requisitioning and procurement system, please contact the ILMS Help Desk at 703-875-4600 or by the global address listing in e-mail: ILMS Mailbox. Help Desk hours are extended in September to provide coverage on weekends, early mornings, and evenings. ¶4. Don't Forget the Purchase Card -------------- AQM encourages posts to make full and proper use of government purchase cards in accordance with governing rules and regulations. There are some restrictions on the kinds of supplies and services that can be obtained via purchase card and splitting an order into two or more requisitions is not an appropriate way to stay under your authorized spending ceiling. Please call the following individuals if you have any questions: --Domestic Offices, Carol Harris, 703-875-6008 --Overseas Posts EUR - Western Region, Marshell Brown, 703-875-6309 --Overseas Posts EUR - Eastern Region & SCA, Norita Marshall, 703-875-6032 --Overseas Posts EAP & WHA, Janice Papadam, 703-875-5240 --Overseas Posts AF and NEA Linda Alexander, 703-875- 4355 --Purchase Card Team fax - 703-875-4427 --Team Leader - Jan Mouzon - 703-875-6024 --Margaret Colaianni, A/OPE Program Manager, 703 516- 1688 ¶5. Please Contact A/LM with Any Questions -------------- You may contact AQM at any time via AcquisitionsInquiry@state.gov. The Office of Logistics Management is ready to assist you as we move toward a successful fiscal year end. ¶6. Minimize considered. CLINTON