Identifier
Created
Classification
Origin
09STATE64075
2009-06-19 23:05:00
UNCLASSIFIED
Secretary of State
Cable title:
Keeping Foreign Area Per Diem Rates
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UNCLAS SECTION 01 OF 02 STATE 064075
SIPDIS
PASS TO ALL USAID MISSIONS
FOR MANAGEMENT COUNSELORS AND FINANCIAL MANAGEMENT OFFICERS
E.O. 12958: N/A
TAGS: ALOW AMGT APER AFIN
SUBJECT: Keeping Foreign Area Per Diem Rates
Current
UNCLAS SECTION 01 OF 02 STATE 064075
SIPDIS
PASS TO ALL USAID MISSIONS
FOR MANAGEMENT COUNSELORS AND FINANCIAL MANAGEMENT OFFICERS
E.O. 12958: N/A
TAGS: ALOW AMGT APER AFIN
SUBJECT: Keeping Foreign Area Per Diem Rates
Current
¶1. All Federal agencies, as well as Federal contractors, many
non-governmental and international organizations, and private
companies, utilize the Department of State-managed Foreign
Area Per Diem Rates to determine appropriate levels of support
for lodging and meals / incidental expenses while on official
or business travel. Keeping those per diem rates up to date
is a collaborative effort by our overseas posts and the Office
of Allowances.
¶2. The Department of State's Office of Allowances is
responsible for maintaining foreign area per diem rates. This
includes, primarily, the analysis of hotel and restaurant cost
data submitted by diplomatic and consular posts and
publication of updated rates on a regular basis.
¶3. For Department of State offices, the eAllowances
application was developed initially in 2006 to automate the
submission of Hotel and Restaurant Report survey data,
previously collected and submitted on hard-copy forms. That
original eAllowances function has been retained, even while
eAllowances now automates the submission of other allowance
and differential reporting. eAllowances permits much more
rapid and accurate updating of per diem rates.
¶4. The Office of Allowances issues updated per diem rates only
once per month, with an effective date of the first calendar
date of the month. We cannot make "interim" changes for a
variety of reasons, but primarily due to the extensive use of
automation in the travel process throughout the U.S.
Government and private sector. All per diem rates denominated
in a foreign currency are reviewed monthly for the impact of
exchange rate fluctuations. New surveys must be received in
the Office of Allowances via eAllowances prior to opening of
business in Washington on the 20th of the month in order to
ensure they are analyzed/published effective the first
calendar day of the following month. Please note: if the 20th
of the month falls on a weekend or holiday, surveys must be
received on the last normal Washington business day preceding
the 20th.
¶5. The following are key points to remember:
(a) Submit Updated Hotel & Restaurant Data Annually: Ensuring
that the rates / costs are checked at least once a year
reassures all travelers of their accuracy. Please note that
hotel and restaurant cost data received vi