ILMS WORKSHOP FOR IRM PROGRAM PROPERTY USERS

UNCLAS SECTION 01 OF 02 STATE 049967 SIPDIS E.O. 12958: N/A TAGS: AADP AMGT ACOA SUBJECT: ILMS WORKSHOP FOR IRM PROGRAM PROPERTY USERS ¶1. SUMMARY: The Office of Logistics Management is pleased to announce two workshops for the Integrated Logistics Management System (ILMS) for IRM Program Property users. Current WPAS users (see para three) are invited to participate in one of the two-day workshops. Attendance at one of these workshops is extremely valuable, as posts will be able to go live immediately afterwards with ILMS Asset Management for their IRM program property currently tracked in WPAS. END SUMMARY. -------------- -------------- Regional Workshops of ILMS for IRM Program Property -------------- -------------- ¶2. ILMS workshops for IRM Program Property are scheduled for: Session 1: June 23 - 24. http://lm.a.state.gov/Conferences/Conf_reg/in dex.cfm?fa= registration_form&conf_id=675 Session 2: July 14 - 15 http://lm.a.state.gov/Conferences/Conf_reg/in dex.cfm?fa= registration_form&conf_id=679 Please follow the links above for information on the ILMS workshops. ¶3. During each two-day workshop, current cleared American WPAS representatives at post will train on both ILMS Basic Record Keeping functionality and Physical Inventory functionality using a hands-on, practical application training approach. In addition, a refresher course on IRM Program Property policy will be offered during the session. A physical inventory scanner and software will be provided to each IRM Program Property user during the training. All sessions will be held at SA-15, Room 3150, 1800 North Kent Street, Rosslyn, Virginia from 8am to 5pm. SA-15 is a two minute walk from the Orange and Blue line Rosslyn Metro station, or from the State Department shuttle. ¶4. Only cleared American WPAS representatives at Posts which have submitted their FY-2008 WPAS Inventory Certification will be eligible to attend. Please note that WPAS users at Posts scheduled for integrated ILMS deployments need not reply, as they will receive ILMS training during the integrated ILMS deployment. -------------- Registering for the Regional Workshops -------------- ¶5. Current cleared American WPAS representatives at post who would like to attend one of the ILMS for Program Property workshops should register using the links listed for each session in Para 2, above, or contact Kristian Houck at HouckKJ@state.gov for additional information. The selected participants (a limited number of spaces are available) will be contacted by email prior to the regional workshops. Applications must be received no later than June 12, ¶2009. All travel and per diem expenses are to be borne by Post. Travelers will make their own hotel and transportation arrangements. -------------- Why Upgrade to ILMS? -------------- ¶6. ILMS is a centralized, web-based application that provides an easy-to-access property management and inventory control system. The complete lifecycle of an asset can be tracked and maintained using this online software suite. ILMS eliminates the need to send cables in order to transfer, modify, and dispose of IRM Program Property. ILMS allows Posts to maintain their inventory online. ¶7. ILMS provides IRM Program Property users autonomy and increased visibility over their inventory. With ILMS, asset records can be modified and disposed directly in the system, eliminating the need to send updates and disposals to Washington via cable. In addition, assets can be transferred electronically to other Posts, eliminating the need to rely on cables to Washington to perform the transfer. Assets that are STATE 00049967 002 OF 002 disposed in ILMS can be reinstated with their original asset record information, eliminating the need for manual re-entry of the items. Receiving, location transfer, and disposal documents can be generated in ILMS, eliminating the need to manually complete them outside of the system. Physical Inventories of IRM Program Property will be completed with new scanners that provide on-screen validation and reconciliation of property information. For more information about ILMS, visit us online at the ILMS Knowledgebase at http://askilms.a.state.gov. ¶8. Please note that eScore and ILMS for IRM Program Property are two separate systems used for two different purposes. EScore, a configuration management system, will not be replaced by ILMS, the Department of State's compliant property management system. While use of both systems is mandatory at the current time, IRM and A/LM are working together on a more state-of-the-art process for maintaining detailed equipment configuration and IT asset tracking using modern discovery tools on the network integrated in real time with ILMS Asset Management. We hope to have this solution in place in approximately 18 months. ¶9. Minimize considered. CLINTON