ACCOUNTING DATA USA TRADE SHOW (2008)

UNCLAS PARAMARIBO 000019 SIPDIS DEPT FOR WHA/CAR JROSHOLT DEPT FOR EEB/CBA DENNIS WINSTEAD E.O. 12958: N/A TAGS: AFIN BEXP BTIO ECON EINV ETRD ADPM NS SUBJECT: ACCOUNTING DATA USA TRADE SHOW (2008) REF (A)PARAMARIBO 308, B) STATE 77128, C) STATE 36474, D) PARAMARIBO 20, E) 07 SECSTATE 159597,F)STATE 72176 ¶1. (U) Post submits the accounting information for the USA Trade Show 2008, held July 18-20 in Paramaribo Total BFIF FY 2008 funds allotted: $ 5,000 BFIF Fundcite: M9: 1900 80113000-1005-1005800160A-050500-2251-2589 Funds appropriated for the USA Trade show were as follows: Decorating company $1,405.00 Decorations $ 346.75 Banners $ 114.29 Newspaper advertisement $ 1121.44 Television advertisement $ 247.14 Overtime $ 499.56 Promotion articles $ 665.49 -------------- Total Spent $4,399.67 Remaining funds $ 600.33 Funds Returned to BFIF $ 500.00 Funds at Post $ 100.33 ¶2. (U) Post also notes that the line items in our final budget do not match the original budget's line items. This is because we reallocated responsibilities with partner American Chamber of Commerce of Suriname (AmCham). The reasons for the reallocation were as follows: 1) the late arrival of the fund cite (just two weeks before the show itself) made it necessary that AmCham take responsibility for all costs that had to be paid prior to the show's start, and 2) we determined that for capacity building purposes, AmCham should be responsible for the venue rental and the running of the show. ¶3. (U) Post notes that there were $600.33 remaining funds in the fund cite at the end of the project. Post did not use all of the funds in our original estimate for the following reasons. First, Post was not charged for medical personnel at the show because the venue forgot to contract the medical personnel. This item was to have cost $428. Second, the actual cost for placing Trade Show advertisements in the newspapers was slightly less than originally expected. ¶4. (U) Post has received the final bill for the Trade Show which will be liquidated shortly. At that point, the final $100.33 will be returned to EEB/CBA to return these unliquidated funds. SCHREIBER HUGHES