[ C O R R E C T E D C O P Y ] PREPARATIONS AND FUNDING

UNCLAS SECTION 01 OF 02 DAR ES SALAAM 000313 SIPDIS DEPT AF/EPS FOR AADLER, AF/EX FOR STOY, BLAJUETT DEPT OF COMMERCE FOR BERKUL NAIROBI FOR FCS, FAS, TSA, FCS E.O. 12958: N/A TAGS: ETRD EINV KPAO TZ SUBJECT: [ C O R R E C T E D C O P Y ] PREPARATIONS AND FUNDING REQUEST FOR SULLIVAN SUMMIT IN ARUSHA, TANZANIA, JUNE 2-6, 2008 REF: A) DAR ES SALAAM 312 B) STATE 016918 THIS IS A CORRECTED COPY OF DAR ES SALAAM 312 WITH A REVISION IN THE FUNDING REQUEST. SEE PARA 5. ¶1. For the last 18 months, we have worked collaboratively with AF/EPS, with the organizers of the Leon Sullivan Summit, and with the Tanzanian Ministry of Foreign Affairs and International Cooperation (MFA) to prepare for the Eighth Sullivan Summit - "The Summit of a Lifetime" - in Arusha, Tanzania (a city over a one hour flight away from the capital). The President of the Leon Sullivan Foundation, Ambassador Howard Jeter, visited Dar es Salaam numerous times beginning in July 2007, and met with the Ambassador and Econ Counselor. Post has had regular conference calls with the Sullivan Summit organizers and facilitated their requests whenever possible. Embassy Participation in the Summit -------------- ¶2. This cable provides an update of post's preparation for and participation in the Sullivan Summit -- Ambassador Green is hosting a 120-person reception for the U.S. delegation, the Sullivan Summit organizers, and Government of Tanzania officials on the evening of June 1, 2008 at a downtown Arusha Hotel. -- Ambassador Green will give five-to ten-minute remarks at the Opening Ceremony of the Sullivan Summit on June 2. -- We have reserved two rooms in one of the Summit hotels, and will station consular staff to assist with any American citizen (AmCit) emergencies during the week-long event. The Sullivan Summit organizers are expecting between 500 to 800 AmCits to attend the Summit in Arusha. -- We will provide Public Diplomacy support for the Summit as requested, and for USG visitors highlighting our Mission Strategic Plan's goals. -- We will designate control officers for the Presidential Delegation (PresDel) and for other USG delegates and speakers at the Summit, as required. -- We will video record key Sullivan Summit sessions in order to prepare and distribute DVDs, particularly to Tanzania universities, and to make information about the Sullivan Summit more accessible to Tanzanian students and the public. Embassy Support for the Summit -------------- �00A;¶3. Since the summit is in Arusha (an eight-hour drive from Dar es Salaam) the logistics of setting up a presence for the Summit in Arusha had to be established far in advance. We have been holding weekly preparation meetings for the last two months, and have now begun countdown meetings three days per week. ¶4. During the week long Summit in Arusha, from May 30 to June 6, the Embassy is preparing to offer the following support: -- A fully staffed control room for the U.S. delegation with Internet access, photocopy, fax and two Embassy staff members (one American, one Tanzanian) on duty. -- Embassy vehicles and drivers to transport members of the Presidential Delegation (PresDel) from airport to hotels, from hotels to Arusha International Conference Center (AICC); -- Embassy shuttles (hotel to AICC Conference Center) for other USG official delegates; -- Control Officers for members of the PresDel, as required. -- We will send 30 staff members to Arusha to support the Summit. Funding Request -------------- ¶5. Lodging rates have steeply increased in Arusha for the period of the Summit. USG per diem rate in Arusha is USD 135 Lodging; USD 52 MIE, Total USD 187. However, the Embassy is being told that most DAR ES SAL 00000313 002 OF 002 hotel rooms will be USD 200 per night during the Summit period. Estimates are based on this lodging rate, i.e. Lodging USD 200; MIE USD 52. 234 room nights @ USD 252 (lodging, M&IE) = USD 58,968 (NOTE: GSO Support Staff will be 18 persons = 150 room nights Embassy/Control Room Staff will be 12 persons = 84 room nights) Estimated control room cost: 7 days @USD 500 = USD 3,500 Estimated leasing of phone lines: 5 days @USD 1,000 = USD 5,000 Administrative Supplies: USD 1,000 Bilateral rooms: 7 days @USD 200 = USD 1,400 Fuel Charges Motor Pool Vehicles = USD 5,000 Airfare Support for 20 staff @ USD 300 = USD 6,000 Contingency funds, 5 percent = USD 4,042 TOTAL REQUEST: USD 84,910 ¶6. We request Department funding of the above budget request to ensure adequate support to the Sullivan Summit. Points of Contact -------------- ¶7. Post has designated Political Officer, Randall Robinson, as overall control officer for the Sullivan Summit. His contact information is: Office: +255-22-266-8001 x 4107; Cell: +255-786-400-234, E-mail: RobinsonR2@state.gov. ¶8. The point of contact for all questions pertaining to the Presidential Delegation is James Liddle. His contact information is: Office: +255-22-266-8001 x 4163; Cell: +255-754-780-344; E-mail: LiddleJV@state.gov. GREEN