CHILEAN GOVERNMENT LOGISTICS GUIDANCE AND REQUESTS

UNCLAS SECTION 01 OF 05 SANTIAGO 000307 SIPDIS SENSITIVE E.O. 12958: N/A TAGS: OVIP PREL PGOV AMGT CI INAUGURATION SUBJECT: CHILEAN GOVERNMENT LOGISTICS GUIDANCE AND REQUESTS FOR MARCH 11 PRESIDENTIAL INAUGURATION REF: SANTIAGO 302 ¶1. (U) On February 9, Post received a diplomatic note from the Foreign Ministry regarding President-elect Michelle Bachelet's inauguration on March 11. The note includes details on the number of delegation members who will be able to attend the inaugural events, as well as administrative and logistical details paragraph two contains Post's informal translation of the note. Reftel contained a summary, and included Post's latest information on attendance at the inauguration by foreign delegations from certain countries. ¶2. (SBU) Below is an informal translation of the diplomatic note: TO: Heads of Missions FROM: General Coordination and Directorate General of Protocol, Transfer of Presidential Mandate. SUBJECT: Program and Details of Inauguration Activities DATE: February 8, 2006 This memorandum is designed to provide background information on the activities surrounding the presidential inauguration on March 11. Updates will be provided at the appropriate time. Attached is the current version of the schedule of activities. 1) Head of the Official Delegation and Party Without prejudice to the information already provided by diplomatic missions and international organizations, it is essential that we receive via Note Verbale the name of the head of delegation and a complete list of accompanying members as soon as possible. This information should be transmitted via e-mail to: rdonoso@minrel.gov.cl, with copies to rebert@minrel.gov.cl, jcfernandez@minrel.gov.cl, and pcontreras@minrel.gov.cl. This information will have a direct bearing on hotel reservations, transportation, and security matters, as well as other issues. Taking into consideration the large number of persons who will attend the inauguration ceremony, we would appreciate receiving the information before February ¶17. This is separate from the information needed to prepare the registration cards for credentials, as stipulated in point five. 2) Official Embassy Liaison Embassies must designate an officer to serve as liaison with Protocol. 3) Accommodation Delegations headed by a head of state or government, a vice president, or a head of a branch of state, will be guests of the Chilean government. Heads of state will have at their disposal a hotel suite where all expenses other than international telephone calls will be paid. If a head of state is accompanied by a foreign minister or other state minister as second in the delegation, the Chilean government will provide hotel accommodations for this individual. If a delegation is headed by an individual with the rank of minister, or head of a branch of government, the Chilean government will be responsible for hotel accommodations. If the delegation is headed by a vice minister, an ambassador on a special mission not accredited to Chile, or a member of parliament, the Chilean government will offer a normal hotel room under equal conditions. All other rooms and services utilized by the official delegation are the delegation's responsibility. A Deputy Commission of Accommodation, headed by Ana Lagarrigue (e-mail: tm.2006lagarrigue@minrel.gov.cl),will be in charge of coordinating matters regarding hotel reservations for heads of delegations and accompanying members of their parties. 4) Transportation Each head of state or government will have at their disposal a vehicle provided by the Chilean government. Foreign ministers will receive the same attention. Delegations led by other officials must utilize transportation provided by their resident embassies. Ana Lagarrigue will also head the Transportation Subcommittee. Copies of e-mail communications should be sent to: jcarvajal@minrel.gov.cl, rdonoso@minrel.gov.cl, rebert@minrel.gov.cl, jcfernandez@minrel.gov.cl and pcontreras@minrel.gov.cl. The program considers individual and collective transfers. 5) Accreditation Francisco Conejera (telephone 56-9-532-7732, e-mail: fconejera@minrel.gov.cl) will head the Accreditation Subcommittee. Accreditation forms and instructions should be requested in advance from: fconejera@minrel.gov.cl, with copies to rdonoso@minrel.gov.cl, rebert@minrel.gov.cl, jcfernandez@minrel.gov.cl and pcontreras@minrel.gov.cl. Press accreditation forms and instructions should be requested from: tm2006prensa@minrel.gov.cl, with copies to rdonoso@minrel.gov.cl, rebert@minrel.gov.cl, icfernandez@minrel.gov.cl and pcontreras@minrel.gov.cl. Delegations should submit accreditation-related information via Note Verbale to this Directorate and via e-mail to the e-mail addresses above. Photographs must be provided using JPG format. Accreditation badges will be provided to embassy liaison officers at a date and time to be determined. 6) Arrival/Departure Dates Embassies are kindly asked to provide as soon as possible estimated arrival/departure dates and times for the official delegations, particularly in cases where delegations will be led by heads of state or government. Such information should be provided to: lennon@minrel.qov.cl, with copies to rdonoso@minrel.gov.cl, rebert@minrel.gov.cl, jcfernandez@minrel.gov.cl and pcontreras@minrel.gov.cl. 7) Special Airplane or Airline It is also important to know as soon as possible if the delegation will arrive on a special aircraft or via commercial airline. This information should be provided to: lennon@minrel.qov.cl, with copies to rdonoso@minrel.gov.cl, rebert@minrel.gov.cl,jcfernandez@minrel.gov.c l and pcontreras@minrel.gov.cl. Flight permits for delegations arriving on special aircraft must be obtained through regular channels. 8) Persons Receiving Delegations at the Airport Using the forms in the Logistics Guide which will be sent as soon as possible, we would appreciate being informed promptly regarding the embassy officers who will receive the official delegations upon arrival. Corresponding vehicles must be accredited. Given the modifications of the VIP sector of the airport, we would appreciate reducing as much as possible the number of vehicles and officers present at the airport. 9) Arrival of Delegations on Commercial Flights Delegations led by heads of state or government will be met at the appropriate jetways at the air terminal and taken to the VIP lounge sector, where they will be greeted by an honor guard and be able to speak to the press. 10) Support Officers for Passport and Customs Procedures In the case of delegations led by heads of state or government, or those containing a significant number of persons, resident embassies must designate officers responsible for passport and customs procedures support. 11) Spouses of Heads of State or Government, Foreign Ministers, or Heads of Delegations Schedules for spouses who may accompany the above mentioned persons will be the responsibility of each embassy. However, the General Coordination and the Directorate General of Protocol would appreciate being informed of such schedules. 12) International Police Forms Together with the Logistics Guide, we will provide each embassy a sufficient number of international police forms to be filled out before the delegation's arrival to expedite processing. 13) Luggage Tags These will be provided together with the Logistics Guide. 14) Number of Delegation Invitees to Inauguration-related Ceremonies Due to space limitations at the various inauguration ceremony sites, the following maximum numbers have been established for each delegation: 14.1 Protocol Greetings to Presidents Ricardo Lagos Escobar (March 10) and Ms. Michelle Bachelet Jeria (March 11): (In the case of) Head of state or government, plus three (3) persons. (In the case of) Head of delegation (where the head of delegation is not the chief of state or government),plus two (2) persons. (In the case of) Delegation headed by resident or accredited ambassador, alone. Should the head of delegation wish to include ambassadors, they are to be counted against the totals cited above. 14.2 Dinner hosted by H.E., the President of the Republic and Mrs. Luisa Dur n de Lagos. (Friday, March 10, 2100 hours): Head of state and/or government and spouses. 14.3 Reception hosted by the Minister of Foreign Relations and Mrs. Walker (Friday, March 10, 2100 hours): Head of Delegation, plus five (5) persons. Should the Head of Delegation wish to include ambassadors, they are to be counted against the totals cited above. 14.4 National Congress ? Presidential Inauguration, (Valpara!so) (Saturday, March 11, 1200 hours): (In the case of) Head of State and/or Government, plus two (2) persons. (If spouse of Head of State and/or Government attends, may participate in the ceremony). (In the case of) Heads of delegations (not heads of state and/or government),plus one (1) person. (In the case of) Resident or accredited ambassador, alone. Should the Head of Delegation wish to include ambassadors, they are to be counted against the totals cited above. 14.5 Luncheon hosted by H.E., the President of the Republic (Cerro Castillo Presidential Palace, Vina del Mar) (Saturday, March 11, 1400 hours): Heads of state and/or government and spouses. 14.6 Artistic Show (Saturday, March 11, 2200 hours): Heads of delegations (if spouse attends may participate), plus five (5) persons. Should the Head of Delegation wish to include ambassadors, they are to be counted against the totals cited above. 14.7 Ecumenical Prayers, Metropolitan Cathedral. (Sunday, March 12, 1200 hours): (In the case of) Heads of state and/or government (if spouses attend, may participate),plus two (2) persons. (In the case of) Heads of delegations (not heads of state or government),plus one (1) person. (In the case of) Resident or accredited ambassador, alone. Should the Head of Delegation wish to include ambassadors, they are to be counted against the totals cited above. 14.8 Reception hosted by H.E., the President of the Republic in honor of the official foreign delegations and special guests at La Moneda Palace. (Sunday, March 12, 1330 hours): Heads of delegations, plus five (5) persons. Should the Head of Delegation wish to include ambassadors, they are to be counted against the totals cited above. 15) Dress for Ceremonies and Receptions As indicated in the Logistics Guide, dress for all ceremonies related to the Presidential Inauguration: dark suit for gentlemen and dresses for ladies. 16) Security Agents A Note Verbale with detailed information will be sent along with the relevant forms. These forms should be completed and returned via a Note Verbale, to the MFA. In this regard, questions may be addressed to Mr. Luis Lennon (6794507): llennon@monrel.gov.cl, with copies to rdonoso@minrel.gov.cl, rebert@minrel.gov.cl and jcfernandez@minrel.gov.cl. 17) Participation of Aides to Heads of State or Government In the different activities in which a Head of State or Government participates, he (or she) may be accompanied by three aides (for example: Chief of Protocol, Aide, Chief of Security or Doctor). These aides will not be allowed entrance to the ceremony itself, but shall remain in adjacent rooms. The above does not conflict with the statement in point 14 of this Memorandum, and has a direct relation to numbers 14.1, 14.2, 14.4, 14.5, 14.6 and 14.7. 18) International Press A Press Center for journalist will be available. Foreign press must be accredited via internet to: tm2006prensa@minrel.gov.cl, with copies to rdonoso@minrel.gov.cl, rebert@minrel.gov.cl, jcfernandez@minrel.gov.cl and pcontreras@minrel.gov.cl. Media representatives can request the appropriate accreditation forms from these same addresses. When submitted, these forms must also be accompanied by a letter of introduction from the journalist's media outlet. Directorate General of Protocol Transfer of Presidential Mandate 2006 TENTATIVE PROGRAM -------------- Presidential Inauguration Santiago, Chile March 2006 March 9 -------------- Foreign delegations begin to arrive. March 10 -------------- Arrival of foreign delegations. Bilateral meetings between His Excellency, the President of the Republic, Ricardo Lagos, and President-elect of the Republic, Michelle Bachelet, with visiting personalities. 1845-2045: Greeting from Foreign Delegations to the President of the Republic, Ricardo Lagos. Location: Palacio de La Moneda, Montt Varas Salon. 2100: Dinner hosted by His Excellency, the President of the Republic, Ricardo Lagos, and Mrs. Luisa Lagos, for the heads of state and/or government who will attend the Presidential Inauguration. Location: Palacio de La Moneda Cultural Center. 2100: Reception hosted by the Minister of Foreign Affairs, Ignacio Walker, and Mrs. Cecilia Walker, in honor of the delegation officials and special foreign guests who will attend the Presidential Inauguration. Location: Jose Miguel Carrera Building (Ministry of Foreign Affairs). Address: Teatinos 180, Santiago. March 11 -------------- 1200: Presidential Inauguration. Location: National Congress, Salon of Honor (Valparaiso). 1400: Lunch hosted by Her Excellency, the President of the Republic, Michelle Bachelet, for the Heads of State and/or Government who attended the Presidential Inauguration. Location: Cerro Castillo Presidential Palace (Vina del Mar). 1530: Return to Santiago of the Heads of State and/or Government. 1645: Presidential visit to the town of Casablanca (located between Vina del Mar and Santiago). 1730: Departure of the President of the Republic from Casablanca to Santiago. 1900: Arrival at Palacio de La Moneda of the President of the Republic. 1930: The President of the Republic greets the people of Chile from the balcony of the Palacio de la Moneda. 2000: Greetings of the highest national authorities - heads of the legislative and judicial branches - and the chiefs of staff of the Armed Forces, along with the foreign official delegations, to Her Excellency, the President of the Republic, Michelle Bachelet. Location: Palacio de La Moneda Salon of Audiences and Montt Varas Salon. 2200-2300: Artistic Presentation. Location: Caupolican Theater. Address: San Diego 850, Santiago. March 12 -------------- 1200: Ecumenical Prayer Service for the people of Chile and the new Government. Location: Metropolitan Cathedral of Santiago. 1400-1500: Reception hosted by Her Excellency, the President of the Republic, Michelle Bachelet, in honor of the official delegations and special foreign guests. Location: Palacio de La Moneda Los Naranjos Patio. 1700: City Party: "America Canta" (America Sings). Location: Alameda Bernardo O'Higgins, Avenida Bulnes. March 13 -------------- 1200: Press Conference by Her Excellency, the President of the Republic. Location: Palacio de La Moneda, Las Camelias Patio. End note. KELLY