RMA FY 2006 ADMINISTRATIVE EXPENSES FINANCIAL PLAN

UNCLAS SECTION 01 OF 03 GENEVA 002198 SIPDIS DEPT FOR PRM/EX E.O. 12958: N/A TAGS: ABUD PREF SUBJECT: RMA FY 2006 ADMINISTRATIVE EXPENSES FINANCIAL PLAN REF: SECSTATE 156273 ¶1. (U) U.S. MISSION GENEVA'S REFUGEE AND MIGRATION AFFAIRS SECTION (RMA) PROJECTS ITS FISCAL YEAR 2006 ADMINISTRATIVE BUDGET REQUIREMENTS AT USDOLS 944,932 IN SUPPORT OF ITS ONGOING REFUGEE AND MIGRATION ACTIVITIES. OUR CALCULATIONS ARE BASED ON A TOTAL POPULATION, REFUGEES AND MIGRATION (PRM) STAFF OF SEVEN: FOUR OFFICERS, ONE OFFICE MANAGEMENT SPECIALIST, ONE PROGRAM ASSISTANT, AND ONE OFFICE ASSISTANT. NOTE: RMA ALSO COMPRISES ONE USAID CONTRACT EMPLOYEE AND ONE USAID OFFICE ASSISTANT, WHO ARE NOT INCLUDED IN THESE FINANCIAL CALCULATIONS. ¶2. (U) RMA REQUIREMENTS DO NOT INCLUDE ICASS CHARGES. ¶3. (U) OUR CURRENT EXPECTATION IS THAT TWO OFFICERS AND THE OFFICE MANAGEMENT SPECIALIST (OMS) WILL DEPART POST IN THE FOURTH QUARTER FY 2006. THIS COULD MEAN THAT SUBSTANTIAL TQSA AND OTHER REPLACEMENT-RELATED COSTS MAY ACCRUE IN THE FOURTH QUARTER OF FY 2006. TQSA EXPENDITURES PROJECTED AT $88,136 ARE INCLUDED IN OUR CALCULATED COSTS, AS ARE ESTIMATED HOUSING AND EDUCATIONAL COSTS FOR AN AVERAGE FAMILY OF FOUR. WE WILL BE ABLE TO ADJUST THESE ESTIMATES AT THE BEGINNING OF THE THIRD QUARTER, WHEN ADDITIONAL INFORMATION IS KNOWN ABOUT INCOMING OFFICERS. ¶4. (U) PLEASE NOTE THAT UNDER OBJECT CLASS 2589, WE HAVE PROJECTED THE NEED FOR DRIVERS FOR UNHCR EXCOM (USDOLS $3,650) AND DRIVER AND VEHICLES FOR OTHER CONFERENCES ($3,000). ¶5. (U) PLEASE NOTE THAT WE HAVE APPLIED THE EXCHANGE RATE OF SWISS FR. 1.20 EQUALS ONE US DOLLAR. ¶6. (U) DETAILS OF MAJOR CATEGORIES INCLUDING PSA SALARY, AMERICAN ALLOWANCES AND OBJECT CLASS 2589 (OTHER CONTRACTUAL SERVICES) ARE PROVIDED HEREAFTER: ¶A. PSA SALARY PERSONAL SERVICES AGREEMENT - PSA OBJECT CODE 1142 -------------- -------------- NAME GRADE ANNUAL SALARY -------------- -------------- GARY HALL 7/4 SWISS FR. 98,370 PROGRAM ASSISTANT TENTATIVE PSI 7/5 7/1/2006 SWISS FR. 101,267 TENTATIVE INCREASE OF 1 PERCENT COST OF LIVING EFFECTIVE 7/2006 SWISS FR. 273 -------------- -------------- EST. TOTAL FOR 2006 DOLS EQUIVAL. $ 82,862 -------------- -------------- NAME GRADE ANNUAL SALARY -------------- -------------- ZEANA HAROUN FSN-5/3 SWISS FR. 76,942 OFFICE ASSISTANT TENTATIVE INCREASE OF 1 PERCENT EFFECTIVE 7/2006 SWISS FR. 210 -------------- -------------- EST/ TOTAL FOR 2006 DOLS EQUIVAL. $ 64,303 -------------- -------------- -------------- -------------- EST TOTAL COST OBJECT CLASS - 1142 USDOLS $ 147,164 -------------- -------------- ¶B. AMERICAN ALLOWANCES -------------- -------------- 1) POST ALLOWANCE - OBJECT CODE 1201 -------------- -------------- - RATE CLASS NAME GRADE 70% -------------- -------------- USDOLS PIPER CAMPBELL FS 1/4 18,102 PIPER CAMPBELL/REPL FS 1/4 7,896 KATHERINE PERKINS FS 3/10 19,670 PAUL BIRDSALL FS 1/7 31,010 PAUL BIRDSALL/REPL FS 2/7 3,201 JOE CASSIDY FS 2/7 23,730 MARIE NIELSEN FS 6/11 12,765 MARIE NIELSEN/REPL FS 6/11 3,635 TOTAL $ 120,009 ADD 10% DUE TO A PROBABLE INCREASE IN PAYMENT TABLE SCALE LEVEL TO 80%: $ 12,039 -------------- -------------- ESTIMATED TOTAL FOR FY 2006 $ 132,048 USDOLS -------------- -------------- 2) LIVING QUARTERS ALLOWANCE - OBJECT CODE 1211 -------------- -------------- ANNUAL RATE -USDOLS PIPER CAMPBELL 40,761 PIPER CAMPBELL/REPLACEMENT 29,385 KATHERINE PERKINS 51,400 PAUL BIRDSALL 69,960 PAUL BIRDSALL/REPLACEMENT 6,530 JOE CASSIDY 53,040 MARIE NIELSEN 37,500 MARIE NIELSEN/REPLACEMENT 9,220 -------------- -------------- (MAXIMUM ALLOWABLE ALLOWANCES $ 366,130) -------------- -------------- ESTIMATED TOTAL FOR FY 2006 $ 297,796 USDOLS -------------- -------------- 3) EDUCATION ALLOWANCE - OBJECT CODE 1206 -------------- -------------- USDOLS PAUL BIRDSALL - 1 CHILD APPROVED SPECIAL EDUCATION ALLOWANCE 10,200 REF: SECSTATE 241330 CAMPBELL/REPL - 2 CHILDREN 43,400 BIRDSALL/REPL - 2 CHILDREN 43,400 NIELSEN/REPL - 2 CHILDREN 43,400 -------------- -------------- TOTAL EDUCATION ALLOW. FOR FY 2006 $ 140,400 USDOL -------------- -------------- 4) TEMPORARY QUARTERS SUBSISTENCE ALLOWANCE - OBJECT CODE 1212 - WE ANTICIPATE THAT THE TWO OFFICERS AND THE OMS REPLACEMENTS COULD POSSIBLY SPEND 30 DAYS EACH IN HOTELS PRIOR TO MOVING TO PERMANENT QUARTERS: COST USDOLS PIPER CAMPBELL (1) PERSON 2,760 10 DAYS PIPER'S REPLACEMENT (4) PERSONS 24,840 30 DAYS PAUL BIRDSALL (4) PERSONS 8,096 10 DAYS PAUL'S REPLACEMENT (4) PERSONS 24,840 30 DAYS MARIE NIELSEN (1) PERSON 2,760 10 DAYS MARIE'S REPLACEMENT (4) PERSONS 24,840 30 DAYS -------------- -------------- TOTAL TQSA ALLOW. FY 2006 $ 88,136 USDOLS -------------- -------------- ¶C. OTHER CONTRACTUAL SERVICES - OBJECT CODE 2589 - -------------- -------------- - AS IN PREVIOUS YEARS, WE ARE ANTICIPATING THE NEED TO HIRE DRIVERS AND VEHICLES DURING UNHCR EXCOM, THE IOM CONFERENCE, AND POSSIBLE EMBLEM CONFERENCE FOR HIGH-RANKING OFFICIALS AND VIP VISITORS (USDOLS 6,650). HIRING OF DRIVERS AND VEHICLES IS DEPENDENT UPON THE MISSION MOTOR POOL'S AVAILABILITY. RENTAL OF DEDICATED CARS FOR THESE EVENTS MAY BE NECESSARY. - ANNUAL COST FOR FY 2006 = USDOLS $ 6,650 - -------------- -------------- ¶7. FOLLOWING ARE THE FY 2005 ESTIMATED REQUIREMENTS BY QUARTERS: - FIRST SECOND THIRD FOURTH GRAND OBJECT QTR. QTR. QTR. QTR. TOTAL CLASS CATEGORY EST. EST. EST. EST. EST. -------------- -------------- -------------- US DOLLARS -------------- 1100 PERSONNEL COMPENSATION 1131 OVERTIME AMER. 1,000 0 0 0 1,000 1142 PER.SER.PSA 35,593 35,593 35,593 40,385 147,164 1148 OVERTIME PSA 1,200 -- -- -- 1,200 1180 CASH AWARD -- 3,200 -- -- 3,200 -------------- -------------- TOTAL CODE 1100 37,793 38,793 35,593 40,385 152,564 -------------- -------------- 1200 PERSONNEL BENEFITS 1201 POST ALLOW. 33,012 33,012 33,012 33,012 132,048 1206 EDUC. ALLOW. -- 10,200 -- 130,200 140,400 1211 LIV. QTRS. 70,027 70,027 70,027 87,715 297,796 1212 TQSA -- -- -- 88,136 88,136 1219 ACCID INS 250 -- -- -- 250 1228 MISC BENF.1/ 24,349 3,896 3,896 3,896 36,037 -------------- -------------- TOTAL CODE 1200: 127,638 117,135 106,935 342,959 694,667 -------------- -------------- BENEFITS HALL & HAROUN NOTE 1/ WINTERTHUR PENSION PLAN, $20,453 EMPLOYER SHARE=8% OF ANNUAL SALARY, EMPLOYEE SHARE=6% OF ANNUAL SALARY. WINTERHUR IS PAID THE FULL AMOUNT IN THE FIRST QTR. FS CHARLESTON DEDUCTS EMPLOYEE'S SHARE FROM THEIR SALARIES EACH PAY PERIOD. FEDERAL HEALTH INS, $2,118 OLD AGE DISABILITY INSURANCE $9,058 LES HEALTH INS, $5,269 -------------- -------------- 2100 TRAVEL AND TRANSPORT 2154 CONSUL. USA -- -- -- 4,000 4,000 2156 FIELD TRAVEL 12,500 12,500 12,500 12,500 50,000 2162 EDUCAT.TRAVEL 1,675 -- -- -- 1,675 2163 OTHER TRAVEL(NOC) 50 50 50 50 200 -------------- -------------- TOTAL CODE 2100: 14,225 12,550 12,550 16,550 55,875 -------------- -------------- 2200 TRANSPORT OF THINGS 2299 MISC. FREIGHT NOC 100 100 100 100 400 -------------- -------------- TOTAL CODE 2200: 100 100 100 100 400 -------------- -------------- 2300 RENTALS, COMMUNICATIONS AND UTILITIES 2322 TEL. TOLLS 2,250 2,250 2,250 2,250 9,000 2325 POSTAL, FEDEX 50 50 50 50 200 2371 RENTAL EQUIP. 1,000 1,000 1,000 1,000 4,000 -------------- -------------- TOTAL CODE 2300: 3,300 3,300 3,300 3,300 13,200 -------------- -------------- 2400 PRINTING AND REPRODUCTION 2450 BUSINESS CARDS -- -- -- 225 225 -------------- -------------- TOTAL CODE 2300: -- -- -- 225 225 -------------- -------------- 2500 OTHER SERVICES 2582 REPRESENTAT. 3,000 3,000 3,000 3,000 12,000 2589 OTHER CONT. 2,300 350 350 3,650 6,650 -------------- -------------- TOTAL CODE 2500 5,300 3,350 3,350 6,650 18,650 -------------- -------------- 2600 SUPPLIES AND MATERIALS 2621 REF. MATERIAL 2,154 -- -- 297 2,451 2622 OFFICE SUPPLIES 1,000 1,000 1,000 1,000 4,000 2623 ADP. SUPPLIES. 50 50 50 50 200 2699 MISC. SUPPLIES 100 0 100 0 200 -------------- -------------- TOTAL CODE 2600 3,304 1,050 1,150 1,347 6,581 -------------- -------------- 4100 GRANTS/CONT/SUBSIDY 4140 GRATUITIES 2,500 -- -- -- 2,500 -------------- -------------- TOTAL CODE 4100: 2,500 -- -- -- 2,500 -------------- -------------- GRAND TOTAL: 194,160 176,278 162,978 411,516 944,932 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Total -------------- -------------- ¶8. (U) RMA'S DETAILED FINANCIAL PLAN IS BEING FAXED TO PRM/EX ATTENTION LISA ROBINSON. Moley