ILMS Upgrade for Asset Management

UNCLAS STATE 004702

SIPDIS

E.O. 12958: N/A
TAGS: ATRN AMGT ASUP KNEP KWPA
SUBJECT: ILMS Upgrade for Asset Management


1. SUMMARY. The Office of Logistics Management, Property
Management Branch (PM) would like to advise posts that the
ILMS Asset Management program will be upgraded on January 19
as part of the larger ILMS Upgrade. This cable describes key
features of the upgraded system, provides detailed information
about updating the Intermec scanner software to be compatible
with the upgrade, and lists training sessions available to
help posts prepare for the upgrade. END SUMMARY.


2. Please share the full text of this cable with others
involved with inventory and management of the Department of
State's Personal Property Management Program.

--------------
ILMS Upgrade for Asset Management
--------------


3. This month ILMS Asset Management will be upgraded as part
of the larger ILMS Upgrade. In addition to simplifying the
process for creating asset records, we are introducing several
new enhancements. These include allowing users to easily
identify hazardous assets, supporting attachments up to 1MB,
and assigning custom attributes for an asset.


4. The Intermec scanner software will also be improved as
part of the upgrade. This will result in easier installation
of the scanner, the elimination of the MCL Link program and
licenses, and a faster upload speed for scanned data. Please
note that your upgraded scanner will not work with ILMS until
the Upgrade goes live on January 19. If you have not yet
upgraded your scanner, we strongly encourage you to do so
prior to January 19. As mentioned in previous communications,
you will be contacted by an ILMS team member who will act as
your point of contact and can answer any questions about the
scanner installation or the ILMS Upgrade in general.
Additionally, a step-by-step instruction guide for updating
scanners can be found on the Property Management website.
Please navigate to http://property.a.state.gov and click the
link titled "Job Aid for Updating the Intermec scanner for the
ILMS Upgrade."



5. To ensure a smooth FY 2010 inventory, all posts using ILMS
Asset Management are strongly encouraged to attend one of the
overseas training sessions being offered to learn more about
the changes that have been made. The training will provide
important information about new changes to Asset Management,
as well as an opportunity to ask any questions about the ILMS
Upgrade. If you have not already participated in a training
session, please review the remaining session dates and times
outlined below and attend one that is most convenient to you.

January 13, 2010: 6:00am EST ? 7:00am EST (1-877-463-3802, ID#
819042)
January 14, 2010: 1:00pm EST ? 2:00pm EST (1-877-463-3802, ID#
787224)

--------------
PM Contact Info
--------------


6. If you have any questions, PM regional representatives can
be contacted individually, as follows:

EUR: Charles Chavez 703-875-4472, chavezCS@state.gov
AF: Keith Flynn 703-875-6416, flynnKF@state.gov
WHA: Kristian Houck 703-875-5232, houckKJ@state.gov
EAP: Lan N. Nguyen 703-875-4360, nguyenL2@state.gov
NEA/SCA: Wanda Washington 703-875-7025, washingtonWM@state.gov

You can also send questions to the e-mail box for Property
Management at PropertyManagementQuery@state.gov or the ILMS
Helpdesk at ILMS@state.gov.

Thank you for your assistance and cooperation.


7. Minimized considered.
CLINTON