MOTOR VEHICLE PROGRAM UPDATE JULY 2009

UNCLAS SECTION 01 OF 02 STATE 076970

SIPDIS

E.O. 12958: N/A
TAGS: ATRN AMGT APER KSEP
SUBJECT: MOTOR VEHICLE PROGRAM UPDATE JULY 2009


1. The Office of Logistics Management would like to
advise posts of (1) a new Motor Vehicle Program Branch
Chief, (2) new inventory procedures for OBO vehicles,
and (3) remind posts about vehicle purchases.


2. New A/LM/OPS/SL/MV Branch Chief: Beginning July 15th,
the acting branch chief for MV will be John Dockery
(DockeryJC@state.gov). Daniel Hirsch is leaving MV to
become the new State Vice President for AFSA.

===================================
Accounting for OBO project vehicles
===================================


3. OBO project vehicles should be in ILMS, but
maintaining ILMS records for these vehicles has been
problematic. In discussions with OBO,
OBO/CFSM/CM/CS/CON (POC Michelle Hurley,
HurleyML@state.gov) has been designated as the party
responsible for entering OBO information into ILMS.
However, to ensure accuracy of the inventory, the
following management control procedures have been agreed
upon:

a) When posts receive or ship an OBO vehicle and/or
clear one through customs, post MVAO (Motor Vehicle
Accountable Officer) should verify that an ILMS record
for the vehicle exists and is accurate. If no record
exists, or if the record is inaccurate, post should
notify A/LM/OPS/SL/MV and OBO/CFSM/CM/CS/CON within 5
calendar days after discovery at OBOVehicles@state.gov
(POC Michelle Hurley, e-mail: HurleyML@state.Gov , tel:
703-812-2364).

b) Post GSO should notify A/LM/OPS/SL/MV at
motorvehicleprogram@state.gov and OBO/CFSM/CM/CS/CON at
OBOVehicles@state.gov (POC Michelle Hurley,
HurleyML@state.Gov ) within 5 calendar days after
purchasing a vehicle for OBO. Copies of purchase
documents should be sent by email (scanned pdf
attachment) to Michelle Hurley or by pouch to her at
OBO/CFSM/CM/CS/CON, Room 837, SA-6. If UPS, DHL, or
FedEx is used, please send to 1701 North Ft. Myer Drive,
SA-6, Room 837, Arlington, VA 22209.)

c) GSO should not turn a vehicle over to OBO until an
accurate ILMS record has been created.

=====================
Purchase of Vehicles
=====================


4. The past few months have seen several posts
attempting to order vehicles directly through GSA, and
one post soliciting bids directly from U.S. sources.
Posts should be aware that vehicle purchases are a
special category of procurement, and are reminded that
the only office of the State Department authorized to
buy vehicles through GSA is A/LM/OPS/SL/MV. Posts are
not authorized to purchase vehicles through GSA, nor
from any other US source. In addition, all offshore
purchases by posts for vehicles other than exempted
ICASS service vehicles (basically specialized and
dedicated vehicles for GSO use) must be approved by
A/LM/OPS/SL MV. We realize this can be frustrating, but
it is requirement documented in 12 FAH-7 H-633.


5. As a service to posts, in order to facilitate MV's
ability to order the vehicles posts want, posts have
access to GSA catalogues. Such access is for selection
and identification purposes only (note para 4). Please
refer any questions to motorvehicleprogram@state.gov.

================
MV contact info
================


6. MV staff can be reached via e-mail at
motorvehicleprogram@state.gov. MV Staff can also be
contacted individually, as per below:

Branch Chief: John Dockery 703-875-6108,
DockeryJC@state.gov.

EUR contact: Yolanda Ross 703-923-6111, RossYG@state.gov

EAP, NEA and SA Contact: Ed Jeter 703-923-6110,

STATE 00076970 002 OF 002


JeterEL@state.gov

AF Contact: Ben Sanders 703-923-6112, SandersB@state.gov

WHA Contact: Tawana Mack 703-923-6113, MackTR2@state.gov

MV BRANCH FAX: 703-912-8062

U.S. Mail and Pouch address:
Department of State
A/LM/OPS/SL/MV
SA-7B
Washington, D.C. 20522-0602
ATTN: XXXXXXXX

UPS, DHL, Fed EX Address:
Department of State
A/LM/OPS/SL/MV
SA-7B
7958 Angus Court
Springfield, Virginia 22153
ATTN: XXXXXXXX



7. MINIMIZED CONSIDERED.
CLINTON