Identifier
Created
Classification
Origin
09STATE100135
2009-09-25 17:32:00
UNCLASSIFIED
Secretary of State
Cable title:
Implementation of Transportation Lite
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UNCLAS SECTION 01 OF 02 STATE 100135
SIPDIS
A/LM, TRAVEL AND TRANSPORTATION DIVISION
E.O. 12958: N/A
TAGS: ATRN AFIN APER AMGT
SUBJECT: Implementation of Transportation Lite
UNCLAS SECTION 01 OF 02 STATE 100135
SIPDIS
A/LM, TRAVEL AND TRANSPORTATION DIVISION
E.O. 12958: N/A
TAGS: ATRN AFIN APER AMGT
SUBJECT: Implementation of Transportation Lite
1. Summary. The Office of Logistics Management is
working with posts to deploy a new module in ILMS called
Transportation Lite. This new software tool is designed
to more effectively coordinate personal property
shipments between the traveler, GSO, and Despatch
Agency. It provides functionality for tracking
shipments of all kinds and measures the performance of
carriers. This software was piloted and has been
deployed at over 100 posts and will replace the WebMove
software. The use of Transportation Lite will be
required by the end of this calendar year for moving
personal property shipments funded by the Post
Assignment Travel (PAT) account. End Summary.
--------------
2. What is Transportation Lite?
--------------
It is a transportation software tool similar in concept
to the Web Move software it is replacing. This tool was
developed as part of ILMS, with assistance from posts,
to manage and track shipments and record data for
measuring carrier performance. It provides
functionality for tracking shipments of all kinds and
measures the performance of carriers. This software was
piloted and deployed at over 100 posts and is now being
rolled out worldwide; in many cases, ahead of deploying
the broader ILMS Suite. Transportation Lite is very
user friendly and requires little or no direct
assistance to implement, but all posts will be provided
a 2-hour orientation via conference call. The module
contains three elements:
A. Plan My Move (PMM): Provides the GSO customs and
shipping staff with an electronic dashboard to
schedule and manage departing employees' outbound
personal effects shipments.
B. Reports: Show information on personal effects and
supplies shipments handled through a Despatch Agency
Consolidated Receiving Point (CRP) for on-hand cargo,
shipments enroute to post, and problematic receipts
requiring post resolution. These reports are
generated real-time and can be downloaded to Excel
spreadsheets for local use by post.
C. Receiving Function: Allows post to notate inbound
ILMS shipment files as 'received' and provides a
virtual closeout of the logistics functions for more
accurate reports and statistics on transit time to
post.
--------------
3. What are the Advantages to implementing this new
module?
--------------
A. Provides a centralized process for booking moves in a
single transaction and allows for comprehensive
reporting and trend analysis for Post-to-U.S. and
Post-to-Post moves.
B. Provides every post a global view of any shipment
enroute to them.
C. Replaces the Shipment Data Form with a completely
automated function.
D. Eliminates annual DoS data calls to post for local
transportation costs information.
E. Provides real-time information on all types of
shipments moved by Despatch Agencies to post.
F. Builds a database of historical data for post
reports, workload analysis, statistics, etc.
G. Provides a receiving function to allow for
measurements of shipment transit times.
--------------
4. How does Transportation Lite specifically benefit
post and GSO staff?
--------------
A. Workload allocation: At the discretion of the GSO,
the employee can initiate the shipment process or the
STATE 00100135 002 OF 002
GSO staff can initiate and control the entire shipment
process.
B. The shipping decision of International Through
Government Bill of Lading (ITGBL) versus Direct
Procurement Method (DPM) is completely automated and
documented electronically.
C. Accommodates all shipping methods (ITGBL or DPM).
D. Facilitates processing consumables (CNS) shipments.
E. Displays a post-oriented electronic 'dashboard' that
gives visibility and overall management control on all
post originated personal effects shipments.
--------------
5. How do Users get Access to Transportation Lite?
--------------
You must set up an account for access via the link
http://ilms.irm.state.gov/newuser.html. There are three
sections: A, B, and C and information may be required
for each, depending on access needed.
At the opening page, choose option Transportation Lite
User link and go to the New Transportation Lite User
link to complete Section A; required fields are labeled
with an asterisk.
Terms for defining access are found in Section B, with
examples as follows:
A. Traveler - select only for access to your Personal
information and the ability to request pack-outs.
B. GSO Staff (LES) -select for access for locally
employed staff in the GSO/shipping office
processing the traveler shipments.
C. GSO - select if you are GSOs or Management Officer
(MO) serving as GSO at post.
D. The reports on the PMM home page are available to
anyone with access and do not require selection of
any role option.
Section C is supervisor information with the following
requirements: The Traveler should show him/herself as
the supervisor. The GSO Transportation staff should show
the GSO's name as the supervisor. The GSO or other
Officers seeking access should how their own names as
supervisor. When finished, click Submit and the ILMS
Help Desk will notify you within 48 hours that the
account has been created. If you do not receive
notification, please contact the ILMS Help Desk at
ilms@state.gov.
--------------
6. What is the Agenda for Transportation Lite in the
Future?
--------------
A. Over 100 posts are using Transportation Lite to
coordinate shipments with the Despatch Agencies.
B. The use of Transportation Lite will be mandatory by
the end of December, 2009.Posts should make every
effort to schedule implementation and training when
contacted. The training consists of a two hour
session via conference telephone call (with?) , and
using Microsoft Communicator to demonstrate the
module.
C. Enhancements will be made in 2010 to include supply
shipments in the receiving function by post.
D. Additional enhancements will be made in 2010 to give
posts more options and tools to locally manage files
and data related to personal effects shipments.
E. Other enhancements will be made as determined by
feedback from posts.
7. POINTS OF CONTACT FOR A/LM/OPS FOR ANY QUESTIONS,
COMMENTS, OR TRAINING REQUESTS ARE: JEFF DE ARMENT AT
703-875-6111, JEFFREY.M.DE.ARMENT@ACCENTURE.COM OR
ANGELA LAUVRAY AT 703-875-5683, LAUVRAYAJ@STATE.GOV .
8. Minimize considered.
CLINTON
SIPDIS
A/LM, TRAVEL AND TRANSPORTATION DIVISION
E.O. 12958: N/A
TAGS: ATRN AFIN APER AMGT
SUBJECT: Implementation of Transportation Lite
1. Summary. The Office of Logistics Management is
working with posts to deploy a new module in ILMS called
Transportation Lite. This new software tool is designed
to more effectively coordinate personal property
shipments between the traveler, GSO, and Despatch
Agency. It provides functionality for tracking
shipments of all kinds and measures the performance of
carriers. This software was piloted and has been
deployed at over 100 posts and will replace the WebMove
software. The use of Transportation Lite will be
required by the end of this calendar year for moving
personal property shipments funded by the Post
Assignment Travel (PAT) account. End Summary.
--------------
2. What is Transportation Lite?
--------------
It is a transportation software tool similar in concept
to the Web Move software it is replacing. This tool was
developed as part of ILMS, with assistance from posts,
to manage and track shipments and record data for
measuring carrier performance. It provides
functionality for tracking shipments of all kinds and
measures the performance of carriers. This software was
piloted and deployed at over 100 posts and is now being
rolled out worldwide; in many cases, ahead of deploying
the broader ILMS Suite. Transportation Lite is very
user friendly and requires little or no direct
assistance to implement, but all posts will be provided
a 2-hour orientation via conference call. The module
contains three elements:
A. Plan My Move (PMM): Provides the GSO customs and
shipping staff with an electronic dashboard to
schedule and manage departing employees' outbound
personal effects shipments.
B. Reports: Show information on personal effects and
supplies shipments handled through a Despatch Agency
Consolidated Receiving Point (CRP) for on-hand cargo,
shipments enroute to post, and problematic receipts
requiring post resolution. These reports are
generated real-time and can be downloaded to Excel
spreadsheets for local use by post.
C. Receiving Function: Allows post to notate inbound
ILMS shipment files as 'received' and provides a
virtual closeout of the logistics functions for more
accurate reports and statistics on transit time to
post.
--------------
3. What are the Advantages to implementing this new
module?
--------------
A. Provides a centralized process for booking moves in a
single transaction and allows for comprehensive
reporting and trend analysis for Post-to-U.S. and
Post-to-Post moves.
B. Provides every post a global view of any shipment
enroute to them.
C. Replaces the Shipment Data Form with a completely
automated function.
D. Eliminates annual DoS data calls to post for local
transportation costs information.
E. Provides real-time information on all types of
shipments moved by Despatch Agencies to post.
F. Builds a database of historical data for post
reports, workload analysis, statistics, etc.
G. Provides a receiving function to allow for
measurements of shipment transit times.
--------------
4. How does Transportation Lite specifically benefit
post and GSO staff?
--------------
A. Workload allocation: At the discretion of the GSO,
the employee can initiate the shipment process or the
STATE 00100135 002 OF 002
GSO staff can initiate and control the entire shipment
process.
B. The shipping decision of International Through
Government Bill of Lading (ITGBL) versus Direct
Procurement Method (DPM) is completely automated and
documented electronically.
C. Accommodates all shipping methods (ITGBL or DPM).
D. Facilitates processing consumables (CNS) shipments.
E. Displays a post-oriented electronic 'dashboard' that
gives visibility and overall management control on all
post originated personal effects shipments.
--------------
5. How do Users get Access to Transportation Lite?
--------------
You must set up an account for access via the link
http://ilms.irm.state.gov/newuser.html. There are three
sections: A, B, and C and information may be required
for each, depending on access needed.
At the opening page, choose option Transportation Lite
User link and go to the New Transportation Lite User
link to complete Section A; required fields are labeled
with an asterisk.
Terms for defining access are found in Section B, with
examples as follows:
A. Traveler - select only for access to your Personal
information and the ability to request pack-outs.
B. GSO Staff (LES) -select for access for locally
employed staff in the GSO/shipping office
processing the traveler shipments.
C. GSO - select if you are GSOs or Management Officer
(MO) serving as GSO at post.
D. The reports on the PMM home page are available to
anyone with access and do not require selection of
any role option.
Section C is supervisor information with the following
requirements: The Traveler should show him/herself as
the supervisor. The GSO Transportation staff should show
the GSO's name as the supervisor. The GSO or other
Officers seeking access should how their own names as
supervisor. When finished, click Submit and the ILMS
Help Desk will notify you within 48 hours that the
account has been created. If you do not receive
notification, please contact the ILMS Help Desk at
ilms@state.gov.
--------------
6. What is the Agenda for Transportation Lite in the
Future?
--------------
A. Over 100 posts are using Transportation Lite to
coordinate shipments with the Despatch Agencies.
B. The use of Transportation Lite will be mandatory by
the end of December, 2009.Posts should make every
effort to schedule implementation and training when
contacted. The training consists of a two hour
session via conference telephone call (with?) , and
using Microsoft Communicator to demonstrate the
module.
C. Enhancements will be made in 2010 to include supply
shipments in the receiving function by post.
D. Additional enhancements will be made in 2010 to give
posts more options and tools to locally manage files
and data related to personal effects shipments.
E. Other enhancements will be made as determined by
feedback from posts.
7. POINTS OF CONTACT FOR A/LM/OPS FOR ANY QUESTIONS,
COMMENTS, OR TRAINING REQUESTS ARE: JEFF DE ARMENT AT
703-875-6111, JEFFREY.M.DE.ARMENT@ACCENTURE.COM OR
ANGELA LAUVRAY AT 703-875-5683, LAUVRAYAJ@STATE.GOV .
8. Minimize considered.
CLINTON