PREPARATIONS AND FUNDING REQUEST FOR SULLIVAN SUMMIT IN

UNCLAS SECTION 01 OF 02 DAR ES SALAAM 000312

SIPDIS

DEPT AF/EPS FOR AADLER
USDA FOR DEVANS, PSHEIKH
DOC FOR BERKUL
NAIROBI FOR FCS, FAS, TSA, FCS

E.O. 12958: N/A
TAGS: ETRD EINV KPAO TZ
SUBJECT: PREPARATIONS AND FUNDING REQUEST FOR SULLIVAN SUMMIT IN
ARUSHA, TANZANIA, JUNE 2-6, 2008

REF: STATE 016918


1. For the last 18 months, we have worked collaboratively with
AF/EPS, with the organizers of the Leon Sullivan Summit, and with
the Tanzanian Ministry of Foreign Affairs and International
Cooperation (MFA) to prepare for the Eighth Sullivan Summit - "The
Summit of a Lifetime" - in Arusha, Tanzania (a city over a one hour
flight away from the capital). The President of the Leon Sullivan
Foundation, Ambassador Howard Jeter, visited Dar es Salaam numerous
times beginning in July 2007, and met with the Ambassador and Econ
Counselor. Post has had regular conference calls with the Sullivan
Summit organizers and facilitated their requests whenever possible.

Embassy Participation in the Summit
--------------

2. This cable provides an update of post's preparation for and
participation in the Sullivan Summit

-- Ambassador Green is hosting a 120-person reception for the U.S.
delegation, the Sullivan Summit organizers, and Government of
Tanzania officials on the evening of June 1, 2008 at a downtown
Arusha Hotel.

-- Ambassador Green will give five-to ten-minute remarks at the
Opening Ceremony of the Sullivan Summit on June 2.

-- We have reserved two rooms in one of the Summit hotels, and will
station consular staff to assist with any American citizen (AmCit)
emergencies during the week-long event. The Sullivan Summit
organizers are expecting between 500 to 800 AmCits to attend the
Summit in Arusha.

-- We will provide Public Diplomacy support for the Summit as
requested, and for USG visitors highlighting our Mission Strategic
Plan's goals.

-- We will designate control officers for the Presidential
Delegation (PresDel) and for other USG delegates and speakers at the
Summit, as required.

-- We will video record key Sullivan Summit sessions in order to
prepare and distribute DVDs, particularly to Tanzania universities,
and to make information about the Sullivan Summit more accessible to
Tanzanian students and the public.

Embassy Support for the Summit
--------------

3. Since the summit is in Arusha (an eight-hour drive from Dar es
Salaam) the logistics of setting up a presence for the Summit in
Arusha had to be established far in advance. We have been holding
weekly preparation meetings for the last two months, and have now
begun countdown meetings three days per week.


4. During the week long Summit in Arusha, from May 30 to June 6,
the Embassy is preparing to offer the following support:

-- A fully staffed control room for the U.S. delegation with
Internet access, photocopy, fax and two Embassy staff members (one
American, one Tanzanian) on duty.

-- Embassy vehicles and drivers to transport members of the
Presidential Delegation (PresDel) from airport to hotels, from
hotels to Arusha International Conference Center (AICC);

-- Embassy shuttles (hotel to AICC Conference Center) for other USG
official delegates;

-- Control Officers for members of the PresDel, as required.

-- We will send 22 staff members to Arusha to support the Summit.

Funding Request
--------------

5. Lodging rates have steeply increased in Arusha for the period of
the Summit. USG per diem rate in Arusha is USD135 Lodging; USD52
MIE, Total USD187. However, the Embassy is being told that most
hotel rooms will be USD 200 per night during the Summit period.
Estimates are based on this lodging rate: Lodging USD 200; MIE USD

52.

DAR ES SAL 00000312 002 OF 002



248 room nights @ USD 252 (lodging, M&IE) = USD 62,496
GSO Support Staff = 150 room nights
Embassy Staff = 98 room nights

Estimated control room cost: 7 days @ USD 500 = USD 3,500

Estimated leasing of phone lines: 5 days @ USD 1,000 = USD 1,000

Administrative Supplies: USD 1,000

Bilateral rooms: 5 days @ USD 200 = USD 1,000

Fuel Charges Motor Pool Vehicles = USD 5,000

Airfare Support for 20 staff @ USD 300 = USD 6,000

Total: USD 79,996


6. We request Department funding of the above budget request to
ensure adequate support to the Sullivan Summit.

Points of Contact
--------------

7. Post has designated Political Officer, Randall Robinson, as
overall control officer for the Sullivan Summit. His contact
information is: Office: +255-22-266-8001 x 4107; Cell:
+255-786-400-234, E-mail: RobinsonR2@state.gov.


8. The point of contact for all questions pertaining to the
Presidential Delegation is James Liddle. His contact information
is: Office: +255-22-266-8001 x 4163; Cell: +255-754-780-344;
E-mail: LiddleJV@state.gov.

GREEN