Identifier
Created
Classification
Origin
05DJIBOUTI1014
2005-10-11 07:29:00
UNCLASSIFIED
Embassy Djibouti
how-toThis record is a partial extract of the original cable. The full text of the original cable is not available.
UNCLAS DJIBOUTI 001014
SIPDIS
E.O. 12958: N/A
TAGS: CMGT CVIS DJ
SUBJECT: CONSULAR MANAGEMENT CONTROLS
CERTIFICATION - DJIBOUTI
REF: STATE 170853
UNCLAS DJIBOUTI 001014
SIPDIS
E.O. 12958: N/A
TAGS: CMGT CVIS DJ
SUBJECT: CONSULAR MANAGEMENT CONTROLS
CERTIFICATION - DJIBOUTI
REF: STATE 170853
1. (U) Consular Management Controls were reviewed October 10,
2005. The certifying officer is David W. Ball, DCM. While DCM
is satisfied that all controls are properly followed, he will consult
with Regional CO during that individual's visits to assure
understanding.
2 (U) The narrative of the review follows as indicated in State
170853:
a. The consular officer and the backup both have access to the
basic references and instructions, and review them regularly.
b. CST has been reviewed to ensure that personnel are limited to
appropriate systems and individuals no longer at post have had
their access removed.
c. The working area is kept locked at all times.
d. Physical Inventory of Accountable Items is kept in accordance
with CMH600. The last inventory took place on October 10, 2005.
Inventory levels of controlled items are at sufficient levels.
e. Only the Consular Officer (chief of section) controls and
destroys consular supplies.
f. Cash accountability is in place. ACRS end-of-day is updated
regularly and the cashiers get surprise cash counts regularly.
g. The referral policy was updated September 20, 2005 in
compliance with Consular SOP-66. Visa issuances associated with
referrals are regularly reviewed.
h. All staff have met the minimum training requirements. More
training is expected in the new fiscal year.
i. Standards of Conduct are regularly reviewed.
j. Namecheck returns are rigorously checked. The consular officer
confers with backups to confirm that they use similar guidelines
for determining a name hit.
k. VLA procedures are in place. The Ambassador spot checks
issuances and refusals. CAT 1 hits are reviewed.
l. LES only screen for a completed DS-156, DS-157, passport and
appropriate photograph.
m. Fingerprinting is done only by the Consular Officer.
n. All candidates for visas other than A or G are fingerprinted and
interviewed. We have no Consular Associates at post.
o. An appropriately sized head-shot on a white background are
required from each visa candidate.
p. NIV adjudications have been reviewed by the Ambassador, and
in the future will be reviewed by the DCM.
q. All refusals from other posts identified in passports or NIV are
thoroughly reviewed prior to adjudication to identify "visa
shoppers".
r. Consular files are being retained in accordance with the Record
Disposition Schedule. NIV files older than three years have been
returned to the U.S. for proper storage.
s. Name checks are run for all ACS services. All original
citizenship documents are reviewed by the consular officer for
authenticity.
t. The Fraud Prevention Officer (the sole Consular Officer)
attended Fraud Prevention training at FSI in May 2005.
Techniques learned there are being applied at post. We do not
have the resources to do Fraud investigations outside the embassy
beyond DNA testing for IVs.
RAGSDALE
SIPDIS
E.O. 12958: N/A
TAGS: CMGT CVIS DJ
SUBJECT: CONSULAR MANAGEMENT CONTROLS
CERTIFICATION - DJIBOUTI
REF: STATE 170853
1. (U) Consular Management Controls were reviewed October 10,
2005. The certifying officer is David W. Ball, DCM. While DCM
is satisfied that all controls are properly followed, he will consult
with Regional CO during that individual's visits to assure
understanding.
2 (U) The narrative of the review follows as indicated in State
170853:
a. The consular officer and the backup both have access to the
basic references and instructions, and review them regularly.
b. CST has been reviewed to ensure that personnel are limited to
appropriate systems and individuals no longer at post have had
their access removed.
c. The working area is kept locked at all times.
d. Physical Inventory of Accountable Items is kept in accordance
with CMH600. The last inventory took place on October 10, 2005.
Inventory levels of controlled items are at sufficient levels.
e. Only the Consular Officer (chief of section) controls and
destroys consular supplies.
f. Cash accountability is in place. ACRS end-of-day is updated
regularly and the cashiers get surprise cash counts regularly.
g. The referral policy was updated September 20, 2005 in
compliance with Consular SOP-66. Visa issuances associated with
referrals are regularly reviewed.
h. All staff have met the minimum training requirements. More
training is expected in the new fiscal year.
i. Standards of Conduct are regularly reviewed.
j. Namecheck returns are rigorously checked. The consular officer
confers with backups to confirm that they use similar guidelines
for determining a name hit.
k. VLA procedures are in place. The Ambassador spot checks
issuances and refusals. CAT 1 hits are reviewed.
l. LES only screen for a completed DS-156, DS-157, passport and
appropriate photograph.
m. Fingerprinting is done only by the Consular Officer.
n. All candidates for visas other than A or G are fingerprinted and
interviewed. We have no Consular Associates at post.
o. An appropriately sized head-shot on a white background are
required from each visa candidate.
p. NIV adjudications have been reviewed by the Ambassador, and
in the future will be reviewed by the DCM.
q. All refusals from other posts identified in passports or NIV are
thoroughly reviewed prior to adjudication to identify "visa
shoppers".
r. Consular files are being retained in accordance with the Record
Disposition Schedule. NIV files older than three years have been
returned to the U.S. for proper storage.
s. Name checks are run for all ACS services. All original
citizenship documents are reviewed by the consular officer for
authenticity.
t. The Fraud Prevention Officer (the sole Consular Officer)
attended Fraud Prevention training at FSI in May 2005.
Techniques learned there are being applied at post. We do not
have the resources to do Fraud investigations outside the embassy
beyond DNA testing for IVs.
RAGSDALE