WFP ASSUMES OVERALL RESPONSIBILITY FOR UN

1. AS REPORTED REF A, WFP MADE A COMMITMENT AT THE UN'S
FIFTH SESSION OF THE HIGH LEVEL COMMITTEE ON MANAGEMENT
(HLCM) HELD IN NEW YORK JUNE 12-13, 2003, TO ACCEPT THE
RESPONSIBILITY OF ADMINISTERING AIR TRANSPORT SERVICE FOR UN
AGENCIES IN HUMANITARIAN, AND "OTHER" ACTIVITIES THAT ARE
NOT DIRECTLY OR SPECIFICALLY FOR PEACEKEEPING, WITH EFFECT
FROM JANUARY 1, 2004. US MISSION HAS RECEIVED FURTHER
CLARIFICATION OF WFP'S AND OTHER UN AGENCIES' ROLES
FOLLOWING THE HLCM'S DECISION, WHICH IS REPORTED HEREWITH,
AND HAS ENCOURAGED WFP TO DISSEMINATE INFORMATION ON THIS
DECISION AND ITS IMPLICATIONS THROUGHOUT THE UN AND DONOR
COMMUNITY. END SUMMARY.



--------------------------


BACKGROUND


--------------------------





2. FOLLOWING THE WFP-CHARTERED AIR ACCIDENT IN KOSOVO IN
1999, THE INTERNATIONAL CIVIL AVIATION ORGANIZATION (ICAO)
WAS REQUESTED BY THE UN SECRETARY GENERAL AND WFP'S
EXECUTIVE DIRECTOR (ED) TO PERFORM AN AUDIT OF WFP AVIATION
OPERATIONS. ICAO RECOMMENDED THE FOLLOWING TO ENHANCE
AVIATION SAFETY AND IMPROVE THE MANAGEMENT OF ITS
OPERATIONS:

A) UNIFICATION OF THE TECHNICAL CONTROL OF ITS EIGHT (8)
"INDEPENDENT COUNTRY-LEVEL AIRLINE" OPERATIONS INTO A
"SINGLE AIRLINE" PROVIDING SERVICES TO ALL COUNTRY OFFICES
(COS), OTHER UN AGENCIES AND THEIR NON-GOVERNMENTAL
ORGANIZATIONS (NGO) IMPLEMENTING PARTNERS;
B) REORGANIZATION OF WFP HEADQUARTERS AVIATION SECTION,
INCLUDING HIRING OF ADDITIONAL STAFF;
C) ESTABLISHMENT OF AN AVIATION SAFETY UNIT WITH INDEPENDENT
FUNCTIONAL REPORTING LINES; AND
D) DEVELOPMENT OF SYNERGIES WITH OTHER UN AGENCIES TO
ENHANCE SAFETY AND AIR TRANSPORT MANAGEMENT.



3. ON FEBRUARY 26, 2001, THEN WFP EXECUTIVE DIRECTOR BERTINI
WROTE TO THE UN DEPUTY SECRETARY GENERAL (UNDSG) ASSURING
THE UNDSG OF WFP'S COMMITMENT TO IMPROVING ITS AVIATION
OPERATIONS AND SAFETY, AND IMPLEMENTING THE ICAO
RECOMMENDATIONS.



4. AT THE UNITED NATION'S FIFTH SESSION OF THE HIGH LEVEL
COMMITTEE ON MANAGEMENT HELD IN NEW YORK JUNE 12-13, 2003,
WFP AGREED TO ACCEPT THE RESPONSIBILITY OF ADMINISTERING AIR
TRANSPORT SERVICES FOR UN AGENCIES IN HUMANITARIAN, AND
"OTHER" ACTIVITIES THAT ARE NOT DIRECTLY OR SPECIFICALLY FOR
PEACEKEEPING, WITH EFFECT FROM JANUARY 1, 2004.



--------------------------


WFP'S IMPLEMENTATION STRATEGY


--------------------------





5. WFP AVIATION WILL PROVIDE WFP COUNTRY OFFICES (COS) AND
ALL UN AGENCIES, AND OTHER NGO IMPLEMENTING PARTNERS, AND
MEMBERS FROM DONOR ORGANIZATIONS AND THEIR GOVERNMENTS
(HEREINAFTER COLLECTIVELY REFERRED TO AS CLIENTS) THE
FOLLOWING SERVICES:

ROME 00001042 001.2 OF 004

ION OF THE HIGH LEVEL COMMITTEE ON MANAGEMENT
(HLCM) HELD IN NEW YORK JUNE 12-13, 2003, TO ACCEPT THE
RESPONSIBILITY OF ADMINISTERING AIR TRANSPORT SERVICE FOR UN
AGENCIES IN HUMANITARIAN, AND "OTHER" ACTIVITIES THAT ARE
NOT DIRECTLY OR SPECIFICALLY FOR PEACEKEEPING, WITH EFFECT
FROM JANUARY 1, 2004. US MISSION HAS RECEIVED FURTHER
CLARIFICATION OF WFP'S AND OTHER UN AGENCIES' ROLES
FOLLOWING THE HLCM'S DECISION, WHICH IS REPORTED HEREWITH,
AND HAS ENCOURAGED WFP TO DISSEMINATE INFORMATION ON THIS
DECISION AND ITS IMPLICATIONS THROUGHOUT THE UN AND DONOR
COMMUNITY. END SUMMARY.



--------------------------


BACKGROUND


--------------------------





2. FOLLOWING THE WFP-CHARTERED AIR ACCIDENT IN KOSOVO IN
1999, THE INTERNATIONAL CIVIL AVIATION ORGANIZATION (ICAO)
WAS REQUESTED BY THE UN SECRETARY GENERAL AND WFP'S
EXECUTIVE DIRECTOR (ED) TO PERFORM AN AUDIT OF WFP AVIATION
OPERATIONS. ICAO RECOMMENDED THE FOLLOWING TO ENHANCE
AVIATION SAFETY AND IMPROVE THE MANAGEMENT OF ITS
OPERATIONS:

A) UNIFICATION OF THE TECHNICAL CONTROL OF ITS EIGHT (8)
"INDEPENDENT COUNTRY-LEVEL AIRLINE" OPERATIONS INTO A
"SINGLE AIRLINE" PROVIDING SERVICES TO ALL COUNTRY OFFICES
(COS), OTHER UN AGENCIES AND THEIR NON-GOVERNMENTAL
ORGANIZATIONS (NGO) IMPLEMENTING PARTNERS;
B) REORGANIZATION OF WFP HEADQUARTERS AVIATION SECTION,
INCLUDING HIRING OF ADDITIONAL STAFF;
C) ESTABLISHMENT OF AN AVIATION SAFETY UNIT WITH INDEPENDENT
FUNCTIONAL REPORTING LINES; AND
D) DEVELOPMENT OF SYNERGIES WITH OTHER UN AGENCIES TO
ENHANCE SAFETY AND AIR TRANSPORT MANAGEMENT.



3. ON FEBRUARY 26, 2001, THEN WFP EXECUTIVE DIRECTOR BERTINI
WROTE TO THE UN DEPUTY SECRETARY GENERAL (UNDSG) ASSURING
THE UNDSG OF WFP'S COMMITMENT TO IMPROVING ITS AVIATION
OPERATIONS AND SAFETY, AND IMPLEMENTING THE ICAO
RECOMMENDATIONS.



4. AT THE UNITED NATION'S FIFTH SESSION OF THE HIGH LEVEL
COMMITTEE ON MANAGEMENT HELD IN NEW YORK JUNE 12-13, 2003,
WFP AGREED TO ACCEPT THE RESPONSIBILITY OF ADMINISTERING AIR
TRANSPORT SERVICES FOR UN AGENCIES IN HUMANITARIAN, AND
"OTHER" ACTIVITIES THAT ARE NOT DIRECTLY OR SPECIFICALLY FOR
PEACEKEEPING, WITH EFFECT FROM JANUARY 1, 2004.



--------------------------


WFP'S IMPLEMENTATION STRATEGY


--------------------------





5. WFP AVIATION WILL PROVIDE WFP COUNTRY OFFICES (COS) AND
ALL UN AGENCIES, AND OTHER NGO IMPLEMENTING PARTNERS, AND
MEMBERS FROM DONOR ORGANIZATIONS AND THEIR GOVERNMENTS
(HEREINAFTER COLLECTIVELY REFERRED TO AS CLIENTS) THE
FOLLOWING SERVICES:

ROME 00001042 001.3 OF 004

ION OF THE HIGH LEVEL COMMITTEE ON MANAGEMENT
(HLCM) HELD IN NEW YORK JUNE 12-13, 2003, TO ACCEPT THE
RESPONSIBILITY OF ADMINISTERING AIR TRANSPORT SERVICE FOR UN
AGENCIES IN HUMANITARIAN, AND "OTHER" ACTIVITIES THAT ARE
NOT DIRECTLY OR SPECIFICALLY FOR PEACEKEEPING, WITH EFFECT
FROM JANUARY 1, 2004. US MISSION HAS RECEIVED FURTHER
CLARIFICATION OF WFP'S AND OTHER UN AGENCIES' ROLES
FOLLOWING THE HLCM'S DECISION, WHICH IS REPORTED HEREWITH,
AND HAS ENCOURAGED WFP TO DISSEMINATE INFORMATION ON THIS
DECISION AND ITS IMPLICATIONS THROUGHOUT THE UN AND DONOR
COMMUNITY. END SUMMARY.



--------------------------


BACKGROUND


--------------------------





2. FOLLOWING THE WFP-CHARTERED AIR ACCIDENT IN KOSOVO IN
1999, THE INTERNATIONAL CIVIL AVIATION ORGANIZATION (ICAO)
WAS REQUESTED BY THE UN SECRETARY GENERAL AND WFP'S
EXECUTIVE DIRECTOR (ED) TO PERFORM AN AUDIT OF WFP AVIATION
OPERATIONS. ICAO RECOMMENDED THE FOLLOWING TO ENHANCE
AVIATION SAFETY AND IMPROVE THE MANAGEMENT OF ITS
OPERATIONS:

A) UNIFICATION OF THE TECHNICAL CONTROL OF ITS EIGHT (8)
"INDEPENDENT COUNTRY-LEVEL AIRLINE" OPERATIONS INTO A
"SINGLE AIRLINE" PROVIDING SERVICES TO ALL COUNTRY OFFICES
(COS), OTHER UN AGENCIES AND THEIR NON-GOVERNMENTAL
ORGANIZATIONS (NGO) IMPLEMENTING PARTNERS;
B) REORGANIZATION OF WFP HEADQUARTERS AVIATION SECTION,
INCLUDING HIRING OF ADDITIONAL STAFF;
C) ESTABLISHMENT OF AN AVIATION SAFETY UNIT WITH INDEPENDENT
FUNCTIONAL REPORTING LINES; AND
D) DEVELOPMENT OF SYNERGIES WITH OTHER UN AGENCIES TO
ENHANCE SAFETY AND AIR TRANSPORT MANAGEMENT.



3. ON FEBRUARY 26, 2001, THEN WFP EXECUTIVE DIRECTOR BERTINI
WROTE TO THE UN DEPUTY SECRETARY GENERAL (UNDSG) ASSURING
THE UNDSG OF WFP'S COMMITMENT TO IMPROVING ITS AVIATION
OPERATIONS AND SAFETY, AND IMPLEMENTING THE ICAO
RECOMMENDATIONS.



4. AT THE UNITED NATION'S FIFTH SESSION OF THE HIGH LEVEL
COMMITTEE ON MANAGEMENT HELD IN NEW YORK JUNE 12-13, 2003,
WFP AGREED TO ACCEPT THE RESPONSIBILITY OF ADMINISTERING AIR
TRANSPORT SERVICES FOR UN AGENCIES IN HUMANITARIAN, AND
"OTHER" ACTIVITIES THAT ARE NOT DIRECTLY OR SPECIFICALLY FOR
PEACEKEEPING, WITH EFFECT FROM JANUARY 1, 2004.



--------------------------


WFP'S IMPLEMENTATION STRATEGY


--------------------------





5. WFP AVIATION WILL PROVIDE WFP COUNTRY OFFICES (COS) AND
ALL UN AGENCIES, AND OTHER NGO IMPLEMENTING PARTNERS, AND
MEMBERS FROM DONOR ORGANIZATIONS AND THEIR GOVERNMENTS
(HEREINAFTER COLLECTIVELY REFERRED TO AS CLIENTS) THE
FOLLOWING SERVICES:

ROME 00001042 001.4 OF 004

ION OF THE HIGH LEVEL COMMITTEE ON MANAGEMENT
(HLCM) HELD IN NEW YORK JUNE 12-13, 2003, TO ACCEPT THE
RESPONSIBILITY OF ADMINISTERING AIR TRANSPORT SERVICE FOR UN
AGENCIES IN HUMANITARIAN, AND "OTHER" ACTIVITIES THAT ARE
NOT DIRECTLY OR SPECIFICALLY FOR PEACEKEEPING, WITH EFFECT
FROM JANUARY 1, 2004. US MISSION HAS RECEIVED FURTHER
CLARIFICATION OF WFP'S AND OTHER UN AGENCIES' ROLES
FOLLOWING THE HLCM'S DECISION, WHICH IS REPORTED HEREWITH,
AND HAS ENCOURAGED WFP TO DISSEMINATE INFORMATION ON THIS
DECISION AND ITS IMPLICATIONS THROUGHOUT THE UN AND DONOR
COMMUNITY. END SUMMARY.



--------------------------


BACKGROUND


--------------------------





2. FOLLOWING THE WFP-CHARTERED AIR ACCIDENT IN KOSOVO IN
1999, THE INTERNATIONAL CIVIL AVIATION ORGANIZATION (ICAO)
WAS REQUESTED BY THE UN SECRETARY GENERAL AND WFP'S
EXECUTIVE DIRECTOR (ED) TO PERFORM AN AUDIT OF WFP AVIATION
OPERATIONS. ICAO RECOMMENDED THE FOLLOWING TO ENHANCE
AVIATION SAFETY AND IMPROVE THE MANAGEMENT OF ITS
OPERATIONS:

A) UNIFICATION OF THE TECHNICAL CONTROL OF ITS EIGHT (8)
"INDEPENDENT COUNTRY-LEVEL AIRLINE" OPERATIONS INTO A
"SINGLE AIRLINE" PROVIDING SERVICES TO ALL COUNTRY OFFICES
(COS), OTHER UN AGENCIES AND THEIR NON-GOVERNMENTAL
ORGANIZATIONS (NGO) IMPLEMENTING PARTNERS;
B) REORGANIZATION OF WFP HEADQUARTERS AVIATION SECTION,
INCLUDING HIRING OF ADDITIONAL STAFF;
C) ESTABLISHMENT OF AN AVIATION SAFETY UNIT WITH INDEPENDENT
FUNCTIONAL REPORTING LINES; AND
D) DEVELOPMENT OF SYNERGIES WITH OTHER UN AGENCIES TO
ENHANCE SAFETY AND AIR TRANSPORT MANAGEMENT.



3. ON FEBRUARY 26, 2001, THEN WFP EXECUTIVE DIRECTOR BERTINI
WROTE TO THE UN DEPUTY SECRETARY GENERAL (UNDSG) ASSURING
THE UNDSG OF WFP'S COMMITMENT TO IMPROVING ITS AVIATION
OPERATIONS AND SAFETY, AND IMPLEMENTING THE ICAO
RECOMMENDATIONS.



4. AT THE UNITED NATION'S FIFTH SESSION OF THE HIGH LEVEL
COMMITTEE ON MANAGEMENT HELD IN NEW YORK JUNE 12-13, 2003,
WFP AGREED TO ACCEPT THE RESPONSIBILITY OF ADMINISTERING AIR
TRANSPORT SERVICES FOR UN AGENCIES IN HUMANITARIAN, AND
"OTHER" ACTIVITIES THAT ARE NOT DIRECTLY OR SPECIFICALLY FOR
PEACEKEEPING, WITH EFFECT FROM JANUARY 1, 2004.



--------------------------


WFP'S IMPLEMENTATION STRATEGY


--------------------------





5. WFP AVIATION WILL PROVIDE WFP COUNTRY OFFICES (COS) AND
ALL UN AGENCIES, AND OTHER NGO IMPLEMENTING PARTNERS, AND
MEMBERS FROM DONOR ORGANIZATIONS AND THEIR GOVERNMENTS
(HEREINAFTER COLLECTIVELY REFERRED TO AS CLIENTS) THE
FOLLOWING SERVICES:

ROME 00001042 002.1 OF 004

PECIFIC CLIENT REQUIREMENTS
WHEN REQUESTED;
C) AIR TRANSPORT FOR EMERGENCY EVACUATION;
D) AIR TRANSPORT FOR AERO MEDICAL EVACUATION WHERE NO OTHER
MEANS ARE AVAILABLE;
E) PROFESSIONAL TECHNICAL SERVICES AND ASSISTANCE TO CLIENTS
AND OTHER GOVERNMENTAL AND INTERNATIONAL ORGANIZATIONS; AND
F) STRATEGIC AD-HOC AIR TRANSPORT FOR PASSENGER/CARGO
MOVEMENT.



6. NORMALLY, WHEN THE FUNDING IS ARRANGED BY WFP AND THERE
IS A SIGNIFICANT WFP COMPONENT IN AIR OPERATIONS, THE WFP
AIR TRANSPORT OPERATION PROVIDING THE SERVICE WILL BE
DESCRIBED AS "WFP HUMANITARIAN AIR SERVICE-(HAS)." IF THE
FUNDING IS ARRANGED BY ANOTHER AGENCY, THE AIR TRANSPORT
OPERATION MAY BE DESCRIBED AS A "UNITED NATIONS HUMANITARIAN
AIR SERVICE-(UNHAS)." WHERE AN AIR TRANSPORT SERVICE IS
PROVIDED AT THE REQUEST OF THE DEPARTMENT OF PEACEKEEPING
OPERATIONS (DPKO), ARRANGEMENTS WILL BE IN ACCORDANCE WITH A
SEPARATE AGREEMENT BETWEEN DPKO AND WFP.



7. WFP AVIATION WILL CONDUCT AND MANAGE ALL AVIATION
ACTIVITIES AS A NON-PROFIT, SELF-ACCOUNTING "BUSINESS UNIT"
UNDER THE AVIATION SPECIAL ACCOUNT (ASA) ESTABLISHED BY THE
ORGANIZATION IN DECEMBER 2003.



8. WFP COUNTRY OFFICES (COS) AND REGIONAL BUREAUS WILL
CONTINUE TO PROVIDE HAS OPERATIONS WITH HUMAN RESOURCE AND
FINANCIAL ADMINISTRATION, LOGISTICS, COMMUNICATIONS, AND
OTHER SUPPORT AS NECESSARY.



9. A UN USER GROUP COMMITTEE (UGC) SHOULD BE ESTABLISHED FOR
EACH HAS OPERATION. WFP SHALL INVITE THE HEAD OF THE
LEADING UN CLIENT AGENCY TO FORM AND CHAIR THE UGC. THE
TERMS OF REFERENCE FOR UGC IS LIMITED TO ADMINISTRATIVE
DECISIONS AND SHALL INCLUDE:

A) ESTABLISHING ADMINISTRATIVE POLICIES AND ISSUING
ADMINISTRATIVE DIRECTIVES DETAILING ELIGIBILITY AND PRIORITY
OF PASSENGER AND CARGO ON HAS AIRCRAFT, AND ENSURING
COMPLIANCE WITH WFP MANAGEMENT AND OPERATIONAL POLICIES AND
PROCEDURES;
B) DECIDING ON THE DESTINATIONS TO BE SERVED;
C) ENSURING COMPLIANCE WITH ESTABLISHED PROCEDURES FOR THE
SAFE AND EFFICIENT HANDLING OF PASSENGERS AND CARGO;
D) ENSURING TIMELY SETTLEMENT OF DUES TO WFP; AND
E) MATTERS RELATING TO THE QUALITY OF SERVICE.



10. WFP HEADQUARTERS WILL ADMINISTER THE AVIATION SAFETY
UNIT. HOWEVER, IT IS NOTED THAT THE CHIEF AVIATION SAFETY
UNIT (CASU) IS FUNCTIONALLY INDEPENDENT OF THE WFP AVIATION
SECTION.



11. WFP'S DIVISION OF TRANSPORT & RESPONSE PREPAREDNESS
(OTP) OFFICE WILL, IN CONJUNCTION WITH ITS HUMAN RESOURCES
UNIT, ESTABLISH ALL INTERNATIONAL AND LOCAL POSTS FOR ALL
AVIATION AND SAFETY FUNCTIONS THROUGH REQUEST FOR PERSONAL
ACTIONS (RPA) AND OUT-POST THEM AS APPROPRIATE TO FILL THE
FIELD AVIATION AND SAFETY POSITIONS.



--------------------------


REORGANIZATION OF WFP AVIATION


--------------------------





12. WFP HEADQUARTERS SHALL BE RESPONSIBLE AND ACCOUNTABLE TO
PROVIDE A SAFE, EFFICIENT AND COST-EFFECTIVE AIR TRANSPORT
SERVICE TO HAS CLIENTS. IT WILL RETAIN THE AUTHORITY TO:

ROME 00001042 002.2 OF 004

PECIFIC CLIENT REQUIREMENTS
WHEN REQUESTED;
C) AIR TRANSPORT FOR EMERGENCY EVACUATION;
D) AIR TRANSPORT FOR AERO MEDICAL EVACUATION WHERE NO OTHER
MEANS ARE AVAILABLE;
E) PROFESSIONAL TECHNICAL SERVICES AND ASSISTANCE TO CLIENTS
AND OTHER GOVERNMENTAL AND INTERNATIONAL ORGANIZATIONS; AND
F) STRATEGIC AD-HOC AIR TRANSPORT FOR PASSENGER/CARGO
MOVEMENT.



6. NORMALLY, WHEN THE FUNDING IS ARRANGED BY WFP AND THERE
IS A SIGNIFICANT WFP COMPONENT IN AIR OPERATIONS, THE WFP
AIR TRANSPORT OPERATION PROVIDING THE SERVICE WILL BE
DESCRIBED AS "WFP HUMANITARIAN AIR SERVICE-(HAS)." IF THE
FUNDING IS ARRANGED BY ANOTHER AGENCY, THE AIR TRANSPORT
OPERATION MAY BE DESCRIBED AS A "UNITED NATIONS HUMANITARIAN
AIR SERVICE-(UNHAS)." WHERE AN AIR TRANSPORT SERVICE IS
PROVIDED AT THE REQUEST OF THE DEPARTMENT OF PEACEKEEPING
OPERATIONS (DPKO), ARRANGEMENTS WILL BE IN ACCORDANCE WITH A
SEPARATE AGREEMENT BETWEEN DPKO AND WFP.



7. WFP AVIATION WILL CONDUCT AND MANAGE ALL AVIATION
ACTIVITIES AS A NON-PROFIT, SELF-ACCOUNTING "BUSINESS UNIT"
UNDER THE AVIATION SPECIAL ACCOUNT (ASA) ESTABLISHED BY THE
ORGANIZATION IN DECEMBER 2003.



8. WFP COUNTRY OFFICES (COS) AND REGIONAL BUREAUS WILL
CONTINUE TO PROVIDE HAS OPERATIONS WITH HUMAN RESOURCE AND
FINANCIAL ADMINISTRATION, LOGISTICS, COMMUNICATIONS, AND
OTHER SUPPORT AS NECESSARY.



9. A UN USER GROUP COMMITTEE (UGC) SHOULD BE ESTABLISHED FOR
EACH HAS OPERATION. WFP SHALL INVITE THE HEAD OF THE
LEADING UN CLIENT AGENCY TO FORM AND CHAIR THE UGC. THE
TERMS OF REFERENCE FOR UGC IS LIMITED TO ADMINISTRATIVE
DECISIONS AND SHALL INCLUDE:

A) ESTABLISHING ADMINISTRATIVE POLICIES AND ISSUING
ADMINISTRATIVE DIRECTIVES DETAILING ELIGIBILITY AND PRIORITY
OF PASSENGER AND CARGO ON HAS AIRCRAFT, AND ENSURING
COMPLIANCE WITH WFP MANAGEMENT AND OPERATIONAL POLICIES AND
PROCEDURES;
B) DECIDING ON THE DESTINATIONS TO BE SERVED;
C) ENSURING COMPLIANCE WITH ESTABLISHED PROCEDURES FOR THE
SAFE AND EFFICIENT HANDLING OF PASSENGERS AND CARGO;
D) ENSURING TIMELY SETTLEMENT OF DUES TO WFP; AND
E) MATTERS RELATING TO THE QUALITY OF SERVICE.



10. WFP HEADQUARTERS WILL ADMINISTER THE AVIATION SAFETY
UNIT. HOWEVER, IT IS NOTED THAT THE CHIEF AVIATION SAFETY
UNIT (CASU) IS FUNCTIONALLY INDEPENDENT OF THE WFP AVIATION
SECTION.



11. WFP'S DIVISION OF TRANSPORT & RESPONSE PREPAREDNESS
(OTP) OFFICE WILL, IN CONJUNCTION WITH ITS HUMAN RESOURCES
UNIT, ESTABLISH ALL INTERNATIONAL AND LOCAL POSTS FOR ALL
AVIATION AND SAFETY FUNCTIONS THROUGH REQUEST FOR PERSONAL
ACTIONS (RPA) AND OUT-POST THEM AS APPROPRIATE TO FILL THE
FIELD AVIATION AND SAFETY POSITIONS.



--------------------------


REORGANIZATION OF WFP AVIATION


--------------------------





12. WFP HEADQUARTERS SHALL BE RESPONSIBLE AND ACCOUNTABLE TO
PROVIDE A SAFE, EFFICIENT AND COST-EFFECTIVE AIR TRANSPORT
SERVICE TO HAS CLIENTS. IT WILL RETAIN THE AUTHORITY TO:

ROME 00001042 002.3 OF 004

PECIFIC CLIENT REQUIREMENTS
WHEN REQUESTED;
C) AIR TRANSPORT FOR EMERGENCY EVACUATION;
D) AIR TRANSPORT FOR AERO MEDICAL EVACUATION WHERE NO OTHER
MEANS ARE AVAILABLE;
E) PROFESSIONAL TECHNICAL SERVICES AND ASSISTANCE TO CLIENTS
AND OTHER GOVERNMENTAL AND INTERNATIONAL ORGANIZATIONS; AND
F) STRATEGIC AD-HOC AIR TRANSPORT FOR PASSENGER/CARGO
MOVEMENT.



6. NORMALLY, WHEN THE FUNDING IS ARRANGED BY WFP AND THERE
IS A SIGNIFICANT WFP COMPONENT IN AIR OPERATIONS, THE WFP
AIR TRANSPORT OPERATION PROVIDING THE SERVICE WILL BE
DESCRIBED AS "WFP HUMANITARIAN AIR SERVICE-(HAS)." IF THE
FUNDING IS ARRANGED BY ANOTHER AGENCY, THE AIR TRANSPORT
OPERATION MAY BE DESCRIBED AS A "UNITED NATIONS HUMANITARIAN
AIR SERVICE-(UNHAS)." WHERE AN AIR TRANSPORT SERVICE IS
PROVIDED AT THE REQUEST OF THE DEPARTMENT OF PEACEKEEPING
OPERATIONS (DPKO), ARRANGEMENTS WILL BE IN ACCORDANCE WITH A
SEPARATE AGREEMENT BETWEEN DPKO AND WFP.



7. WFP AVIATION WILL CONDUCT AND MANAGE ALL AVIATION
ACTIVITIES AS A NON-PROFIT, SELF-ACCOUNTING "BUSINESS UNIT"
UNDER THE AVIATION SPECIAL ACCOUNT (ASA) ESTABLISHED BY THE
ORGANIZATION IN DECEMBER 2003.



8. WFP COUNTRY OFFICES (COS) AND REGIONAL BUREAUS WILL
CONTINUE TO PROVIDE HAS OPERATIONS WITH HUMAN RESOURCE AND
FINANCIAL ADMINISTRATION, LOGISTICS, COMMUNICATIONS, AND
OTHER SUPPORT AS NECESSARY.



9. A UN USER GROUP COMMITTEE (UGC) SHOULD BE ESTABLISHED FOR
EACH HAS OPERATION. WFP SHALL INVITE THE HEAD OF THE
LEADING UN CLIENT AGENCY TO FORM AND CHAIR THE UGC. THE
TERMS OF REFERENCE FOR UGC IS LIMITED TO ADMINISTRATIVE
DECISIONS AND SHALL INCLUDE:

A) ESTABLISHING ADMINISTRATIVE POLICIES AND ISSUING
ADMINISTRATIVE DIRECTIVES DETAILING ELIGIBILITY AND PRIORITY
OF PASSENGER AND CARGO ON HAS AIRCRAFT, AND ENSURING
COMPLIANCE WITH WFP MANAGEMENT AND OPERATIONAL POLICIES AND
PROCEDURES;
B) DECIDING ON THE DESTINATIONS TO BE SERVED;
C) ENSURING COMPLIANCE WITH ESTABLISHED PROCEDURES FOR THE
SAFE AND EFFICIENT HANDLING OF PASSENGERS AND CARGO;
D) ENSURING TIMELY SETTLEMENT OF DUES TO WFP; AND
E) MATTERS RELATING TO THE QUALITY OF SERVICE.



10. WFP HEADQUARTERS WILL ADMINISTER THE AVIATION SAFETY
UNIT. HOWEVER, IT IS NOTED THAT THE CHIEF AVIATION SAFETY
UNIT (CASU) IS FUNCTIONALLY INDEPENDENT OF THE WFP AVIATION
SECTION.



11. WFP'S DIVISION OF TRANSPORT & RESPONSE PREPAREDNESS
(OTP) OFFICE WILL, IN CONJUNCTION WITH ITS HUMAN RESOURCES
UNIT, ESTABLISH ALL INTERNATIONAL AND LOCAL POSTS FOR ALL
AVIATION AND SAFETY FUNCTIONS THROUGH REQUEST FOR PERSONAL
ACTIONS (RPA) AND OUT-POST THEM AS APPROPRIATE TO FILL THE
FIELD AVIATION AND SAFETY POSITIONS.



--------------------------


REORGANIZATION OF WFP AVIATION


--------------------------





12. WFP HEADQUARTERS SHALL BE RESPONSIBLE AND ACCOUNTABLE TO
PROVIDE A SAFE, EFFICIENT AND COST-EFFECTIVE AIR TRANSPORT
SERVICE TO HAS CLIENTS. IT WILL RETAIN THE AUTHORITY TO:

ROME 00001042 003.1 OF 004

ALIFIED PROFESSIONAL STAFF TO MANAGE THE
SERVICE;
C) ASSIGN ANY HAS STAFF MEMBER WHEN NEEDED, TO START NEW
OPERATIONS OR PROVIDE SHORT-TERM SERVICES;
D) REDEPLOY CONTRACTED HAS AIRCRAFT BETWEEN ONE OPERATION
AND ANOTHER, TO MAXIMIZE THE UTILIZATION OF AIRCRAFT;
E) PROMULGATE AND ENFORCE OPERATIONAL AND "BUSINESS"
MANAGEMENT POLICIES;
F) PROVIDE A SERVICE TO CLIENTS WHO REQUIRE AD-HOC/SHORT-
TERM AIR TRANSPORT SUPPORT;
G) CHANGE AIRCRAFT TYPES AND FLEET COMPOSITION AS NECESSARY
TO ENSURE COMPATIBILITY WITH THE REQUIRED ROLE AND ENHANCE
ECONOMIC UTILIZATION; AND
H) UNDERTAKE ANY OTHER NECESSARY ACTION THAT IS REQUIRED
WITHIN THE SCOPE OF HIS/HER AUTHORITY TO ENHANCE THE QUALITY
OF HAS.



13. FURTHER, EACH HAS OPERATION SHALL CONCLUDE A TECHNICAL
SERVICE AGREEMENT (TSA) WITH EACH OF ITS CLIENTS. THE TSA
SHALL DEFINE THE REQUIRED SERVICE AND THE TERMS AND
CONDITIONS THEREOF.



14. WFP HEADQUARTERS SHALL REVISE ALL MANUALS AND PROCEDURES
TO REFLECT THE ORGANIZATIONAL CHANGES AND HAS CONCEPT AND RE-
ISSUE THEM FOR IMPLEMENTATION AS SOON AS POSSIBLE.



--------------------------


ESTABLISHMENT OF A WFP AVIATION SAFETY UNIT


--------------------------





15. THE AVIATION SAFETY UNIT SHALL BE RESPONSIBLE FOR
ESTABLISHING AND MAINTAINING AN EFFICIENT AND EFFECTIVE
SAFETY ORGANIZATION, THE RESPONSIBILITIES OF WHICH SHALL
INCLUDE THE SAFETY OVERSIGHT OF AIRCRAFT OPERATORS AND HAS
OPERATIONS.



16. THE FOLLOWING REGIONAL AVIATION SAFETY OFFICER (RASO)
POSTS SHALL BE FORMALLY ESTABLISHED WITH IMMEDIATE EFFECT,
REPORTING DIRECTLY TO WFP HEADQUARTERS:

A) RASO FOR IRAQ AND AFGHANISTAN BASED IN ISLAMABAD;
B) RASO FOR BURUNDI, SOMALIA AND SUDAN BASED IN NAIROBI; AND
C) RASO FOR ANGOLA, DRC AND WEST AFRICA BASED PROVISIONALLY
IN LUANDA.



--------------------------


COMMON UN SAFETY AND OPERATING STANDARDS


--------------------------





17. THE UNITED NATIONS AVIATION STANDARDS FOR PEACEKEEPING
AND HUMANITARIAN AIR TRANSPORT OPERATIONS WERE JOINTLY
DEVELOPED BY WFP AND DPKO, WITH GUIDANCE FROM ICAO. THEY
WERE DISSEMINATED BY DECEMBER 31, 2002, AND SHALL BE ADOPTED
AS THE STANDARD BY WHICH WFP HAS OPERATIONS ARE CONDUCTED.



--------------------------


COMMENT


--------------------------





18. SINCE THE TRAGIC KOSOVO AIR ACCIDENT IN 1999, WFP HAS
WORKED CLOSELY WITH ICAO TO BOTH ESTABLISH AND MAINTAIN A
COMPREHENSIVE AIR SAFETY OVERSIGHT SYSTEM. THE
ADMINISTRATIVE STEPS LISTED ABOVE ARE THE "LESSONS LEARNED"

ROME 00001042 003.2 OF 004

ALIFIED PROFESSIONAL STAFF TO MANAGE THE
SERVICE;
C) ASSIGN ANY HAS STAFF MEMBER WHEN NEEDED, TO START NEW
OPERATIONS OR PROVIDE SHORT-TERM SERVICES;
D) REDEPLOY CONTRACTED HAS AIRCRAFT BETWEEN ONE OPERATION
AND ANOTHER, TO MAXIMIZE THE UTILIZATION OF AIRCRAFT;
E) PROMULGATE AND ENFORCE OPERATIONAL AND "BUSINESS"
MANAGEMENT POLICIES;
F) PROVIDE A SERVICE TO CLIENTS WHO REQUIRE AD-HOC/SHORT-
TERM AIR TRANSPORT SUPPORT;
G) CHANGE AIRCRAFT TYPES AND FLEET COMPOSITION AS NECESSARY
TO ENSURE COMPATIBILITY WITH THE REQUIRED ROLE AND ENHANCE
ECONOMIC UTILIZATION; AND
H) UNDERTAKE ANY OTHER NECESSARY ACTION THAT IS REQUIRED
WITHIN THE SCOPE OF HIS/HER AUTHORITY TO ENHANCE THE QUALITY
OF HAS.



13. FURTHER, EACH HAS OPERATION SHALL CONCLUDE A TECHNICAL
SERVICE AGREEMENT (TSA) WITH EACH OF ITS CLIENTS. THE TSA
SHALL DEFINE THE REQUIRED SERVICE AND THE TERMS AND
CONDITIONS THEREOF.



14. WFP HEADQUARTERS SHALL REVISE ALL MANUALS AND PROCEDURES
TO REFLECT THE ORGANIZATIONAL CHANGES AND HAS CONCEPT AND RE-
ISSUE THEM FOR IMPLEMENTATION AS SOON AS POSSIBLE.



--------------------------


ESTABLISHMENT OF A WFP AVIATION SAFETY UNIT


--------------------------





15. THE AVIATION SAFETY UNIT SHALL BE RESPONSIBLE FOR
ESTABLISHING AND MAINTAINING AN EFFICIENT AND EFFECTIVE
SAFETY ORGANIZATION, THE RESPONSIBILITIES OF WHICH SHALL
INCLUDE THE SAFETY OVERSIGHT OF AIRCRAFT OPERATORS AND HAS
OPERATIONS.



16. THE FOLLOWING REGIONAL AVIATION SAFETY OFFICER (RASO)
POSTS SHALL BE FORMALLY ESTABLISHED WITH IMMEDIATE EFFECT,
REPORTING DIRECTLY TO WFP HEADQUARTERS:

A) RASO FOR IRAQ AND AFGHANISTAN BASED IN ISLAMABAD;
B) RASO FOR BURUNDI, SOMALIA AND SUDAN BASED IN NAIROBI; AND
C) RASO FOR ANGOLA, DRC AND WEST AFRICA BASED PROVISIONALLY
IN LUANDA.



--------------------------


COMMON UN SAFETY AND OPERATING STANDARDS


--------------------------





17. THE UNITED NATIONS AVIATION STANDARDS FOR PEACEKEEPING
AND HUMANITARIAN AIR TRANSPORT OPERATIONS WERE JOINTLY
DEVELOPED BY WFP AND DPKO, WITH GUIDANCE FROM ICAO. THEY
WERE DISSEMINATED BY DECEMBER 31, 2002, AND SHALL BE ADOPTED
AS THE STANDARD BY WHICH WFP HAS OPERATIONS ARE CONDUCTED.



--------------------------


COMMENT


--------------------------





18. SINCE THE TRAGIC KOSOVO AIR ACCIDENT IN 1999, WFP HAS
WORKED CLOSELY WITH ICAO TO BOTH ESTABLISH AND MAINTAIN A
COMPREHENSIVE AIR SAFETY OVERSIGHT SYSTEM. THE
ADMINISTRATIVE STEPS LISTED ABOVE ARE THE "LESSONS LEARNED"

ROME 00001042 003.3 OF 004

ALIFIED PROFESSIONAL STAFF TO MANAGE THE
SERVICE;
C) ASSIGN ANY HAS STAFF MEMBER WHEN NEEDED, TO START NEW
OPERATIONS OR PROVIDE SHORT-TERM SERVICES;
D) REDEPLOY CONTRACTED HAS AIRCRAFT BETWEEN ONE OPERATION
AND ANOTHER, TO MAXIMIZE THE UTILIZATION OF AIRCRAFT;
E) PROMULGATE AND ENFORCE OPERATIONAL AND "BUSINESS"
MANAGEMENT POLICIES;
F) PROVIDE A SERVICE TO CLIENTS WHO REQUIRE AD-HOC/SHORT-
TERM AIR TRANSPORT SUPPORT;
G) CHANGE AIRCRAFT TYPES AND FLEET COMPOSITION AS NECESSARY
TO ENSURE COMPATIBILITY WITH THE REQUIRED ROLE AND ENHANCE
ECONOMIC UTILIZATION; AND
H) UNDERTAKE ANY OTHER NECESSARY ACTION THAT IS REQUIRED
WITHIN THE SCOPE OF HIS/HER AUTHORITY TO ENHANCE THE QUALITY
OF HAS.



13. FURTHER, EACH HAS OPERATION SHALL CONCLUDE A TECHNICAL
SERVICE AGREEMENT (TSA) WITH EACH OF ITS CLIENTS. THE TSA
SHALL DEFINE THE REQUIRED SERVICE AND THE TERMS AND
CONDITIONS THEREOF.



14. WFP HEADQUARTERS SHALL REVISE ALL MANUALS AND PROCEDURES
TO REFLECT THE ORGANIZATIONAL CHANGES AND HAS CONCEPT AND RE-
ISSUE THEM FOR IMPLEMENTATION AS SOON AS POSSIBLE.



--------------------------


ESTABLISHMENT OF A WFP AVIATION SAFETY UNIT


--------------------------





15. THE AVIATION SAFETY UNIT SHALL BE RESPONSIBLE FOR
ESTABLISHING AND MAINTAINING AN EFFICIENT AND EFFECTIVE
SAFETY ORGANIZATION, THE RESPONSIBILITIES OF WHICH SHALL
INCLUDE THE SAFETY OVERSIGHT OF AIRCRAFT OPERATORS AND HAS
OPERATIONS.



16. THE FOLLOWING REGIONAL AVIATION SAFETY OFFICER (RASO)
POSTS SHALL BE FORMALLY ESTABLISHED WITH IMMEDIATE EFFECT,
REPORTING DIRECTLY TO WFP HEADQUARTERS:

A) RASO FOR IRAQ AND AFGHANISTAN BASED IN ISLAMABAD;
B) RASO FOR BURUNDI, SOMALIA AND SUDAN BASED IN NAIROBI; AND
C) RASO FOR ANGOLA, DRC AND WEST AFRICA BASED PROVISIONALLY
IN LUANDA.



--------------------------


COMMON UN SAFETY AND OPERATING STANDARDS


--------------------------





17. THE UNITED NATIONS AVIATION STANDARDS FOR PEACEKEEPING
AND HUMANITARIAN AIR TRANSPORT OPERATIONS WERE JOINTLY
DEVELOPED BY WFP AND DPKO, WITH GUIDANCE FROM ICAO. THEY
WERE DISSEMINATED BY DECEMBER 31, 2002, AND SHALL BE ADOPTED
AS THE STANDARD BY WHICH WFP HAS OPERATIONS ARE CONDUCTED.



--------------------------


COMMENT


--------------------------





18. SINCE THE TRAGIC KOSOVO AIR ACCIDENT IN 1999, WFP HAS
WORKED CLOSELY WITH ICAO TO BOTH ESTABLISH AND MAINTAIN A
COMPREHENSIVE AIR SAFETY OVERSIGHT SYSTEM. THE
ADMINISTRATIVE STEPS LISTED ABOVE ARE THE "LESSONS LEARNED"

ROME 00001042 004.1 OF 004

MID-1990S. THIS HARD WORK HAS
CULMINATED IN HLCM'S REQUEST AND WFP'S ACCEPTANCE OF
RESPONSIBILITY OF ADMINISTERING AIR TRANSPORT SERVICE FOR UN
AGENCIES IN HUMANITARIAN, AND "OTHER" ACTIVITIES THAT ARE
NOT DIRECTLY OR SPECIFICALLY FOR PEACEKEEPING, WITH EFFECT
FROM JANUARY 1, 2004. US MISSION HAS RECEIVED FURTHER
CLARIFICATION OF WFP'S AND OTHER UN AGENCIES' ROLES
FOLLOWING THE HLCM'S DECISION, AND HAS ENCOURAGED WFP TO
DISSEMINATE INFORMATION ON THIS DECISION AND ITS
IMPLICATIONS THROUGHOUT THE UN AND DONOR COMMUNITY.



--------------------------


AMBASSADOR HALL ADDS


--------------------------





19. MY STAFF AND I HAVE BEEN ABLE TO DO OBTAIN A MORE
COMPLETE UNDERSTANDING OF IN-COUNTRY SITUATIONS DURING OUR
VISITS TO WEST AFRICA, ANGOLA AND ELSEWHERE THANKS TO THE
EFFICIENT AND SAFE AIR OPERATIONS RUN BY WFP ON BEHALF OF
THE UN. SIMPLY, THESE FLIGHTS MAKE THE UN AGENCIES AND NON-
GOVERNMENTAL ORGANIZATIONS MORE EFFECTIVE HUMANITARIAN
PLAYERS. I AM PLEASED THAT THE USG CONTINUES TO SUPPORT
SPECIAL HAS OPERATIONS THROUGH WFP.



20. MINIMIZE CONSIDERED. CLEVERLEY

ROME 00001042 004.2 OF 004

MID-1990S. THIS HARD WORK HAS
CULMINATED IN HLCM'S REQUEST AND WFP'S ACCEPTANCE OF
RESPONSIBILITY OF ADMINISTERING AIR TRANSPORT SERVICE FOR UN
AGENCIES IN HUMANITARIAN, AND "OTHER" ACTIVITIES THAT ARE
NOT DIRECTLY OR SPECIFICALLY FOR PEACEKEEPING, WITH EFFECT
FROM JANUARY 1, 2004. US MISSION HAS RECEIVED FURTHER
CLARIFICATION OF WFP'S AND OTHER UN AGENCIES' ROLES
FOLLOWING THE HLCM'S DECISION, AND HAS ENCOURAGED WFP TO
DISSEMINATE INFORMATION ON THIS DECISION AND ITS
IMPLICATIONS THROUGHOUT THE UN AND DONOR COMMUNITY.



--------------------------


AMBASSADOR HALL ADDS


--------------------------





19. MY STAFF AND I HAVE BEEN ABLE TO DO OBTAIN A MORE
COMPLETE UNDERSTANDING OF IN-COUNTRY SITUATIONS DURING OUR
VISITS TO WEST AFRICA, ANGOLA AND ELSEWHERE THANKS TO THE
EFFICIENT AND SAFE AIR OPERATIONS RUN BY WFP ON BEHALF OF
THE UN. SIMPLY, THESE FLIGHTS MAKE THE UN AGENCIES AND NON-
GOVERNMENTAL ORGANIZATIONS MORE EFFECTIVE HUMANITARIAN
PLAYERS. I AM PLEASED THAT THE USG CONTINUES TO SUPPORT
SPECIAL HAS OPERATIONS THROUGH WFP.



20. MINIMIZE CONSIDERED. CLEVERLEY

ROME 00001042 004.3 OF 004

MID-1990S. THIS HARD WORK HAS
CULMINATED IN HLCM'S REQUEST AND WFP'S ACCEPTANCE OF
RESPONSIBILITY OF ADMINISTERING AIR TRANSPORT SERVICE FOR UN
AGENCIES IN HUMANITARIAN, AND "OTHER" ACTIVITIES THAT ARE
NOT DIRECTLY OR SPECIFICALLY FOR PEACEKEEPING, WITH EFFECT
FROM JANUARY 1, 2004. US MISSION HAS RECEIVED FURTHER
CLARIFICATION OF WFP'S AND OTHER UN AGENCIES' ROLES
FOLLOWING THE HLCM'S DECISION, AND HAS ENCOURAGED WFP TO
DISSEMINATE INFORMATION ON THIS DECISION AND ITS
IMPLICATIONS THROUGHOUT THE UN AND DONOR COMMUNITY.



--------------------------


AMBASSADOR HALL ADDS


--------------------------





19. MY STAFF AND I HAVE BEEN ABLE TO DO OBTAIN A MORE
COMPLETE UNDERSTANDING OF IN-COUNTRY SITUATIONS DURING OUR
VISITS TO WEST AFRICA, ANGOLA AND ELSEWHERE THANKS TO THE
EFFICIENT AND SAFE AIR OPERATIONS RUN BY WFP ON BEHALF OF
THE UN. SIMPLY, THESE FLIGHTS MAKE THE UN AGENCIES AND NON-
GOVERNMENTAL ORGANIZATIONS MORE EFFECTIVE HUMANITARIAN
PLAYERS. I AM PLEASED THAT THE USG CONTINUES TO SUPPORT
SPECIAL HAS OPERATIONS THROUGH WFP.



20. MINIMIZE CONSIDERED. CLEVERLEY

NNNN
2004ROME01042 - Classification: UNCLASSIFIED