Identifier
Created
Classification
Origin
03STATE284912
2003-10-06 20:40:00
UNCLASSIFIED
Secretary of State
how-toSTATE 00284912 UTE1763 ORIGIN IRM-00 INFO LOG-00 MFS-00 MFA-00 NP-00 AFSA-01 AF-00 AGRE-00 AIT-03 ALS-01 AMAD-00 AOP-00 AEX-00 AS-00 A-00 EVG-00 ACQ-00 CA-01 CCO-00 CEA-01 CG-00 CIAE-00 CIP-00 COME-00 CCOE-00 CPR-02 INL-00 C-00 DEAE-00 DINT-00 DODE-00 SCSO-00 DOEE-00 DOTE-00 ANHR-00 WHA-00 PERC-00 SRPP-00 DS-00 MEDE-00 EAP-00 EB-00 EUR-00 E-00 FAAE-00 FBIE-00 UTED-00 CSEP-00 FEMA-01 FOE-00 VC-00 FSG-01 FSI-00 OBO-00 HHS-01 HUD-02 H-01 INRD-00 TEDE-00 INR-00 INSE-00 IO-00 LAB-01 L-00 VCE-00 MMP-00 MOFM-00 MOF-00 M-00 NASA-01 AC-00 WTC-00 NEA-00 NRC-00 NSAE-00 NSCE-00 NSF-01 OCS-01 OES-00 OIC-02 OIG-00 OMB-01 DHS-00 OPIC-01 OPR-01 OS-01 CAEX-00 PA-00 PC-01 PER-00 PM-00 PPT-00 PRS-00 ACE-00 P-00 DTSP-00 CIO-00 SCT-00 CFPP-01 SEEO-00 SMIN-01 SSO-00 SS-00 STPD-01 STP-00 STR-00 TEST-00 IAP-00 TRSE-00 DPM-01 T-00 USIE-00 VO-01 SA-00 CRYE-00 DTC-00 FMP-00 BBG-00 MLDE-01 R-00 EPAE-00 SHEM-00 ECA-00 IIP-00 SDBU-00 PMB-00 DSCC-00 PRM-00 DRL-00 ALM-00 SSR-00 SAS-00 PMA-00 MSPD-00 SWCI-00 /032R 284912 SOURCE: DISKETTE.030556 DRAFTED BY: IRM/OPS/MSO:CDWISECARVER:VPK -- 10/06/03 202-647-7787 APPROVED BY: M:GSGREEN M:RGSHINNICK M/SMART:LLEMERY AF/EX:EJAGNEW EAP/EX:FRCOOK EUR/EX:CRALLEGRONE IO/EX:REKRAMER IRM/M/CST:PJMEAGHER NEA/SA/EX:KTAUSTIN WHA/EX:PRHAYES M:LMGAMBLE IRM/BPC:JHHOLMES A/LM/AQM:JJSTEVER S/ES-O:MCTONER DESIRED DISTRIBUTION: MINI, MIZE ------------------AE3039 062052Z /38 R 062040Z OCT 03 FM SECSTATE WASHDC TO ALL DIPLOMATIC AND CONSULAR POSTS SPECIAL EMBASSY PROGRAM AMEMBASSY DUSHANBE AMEMBASSY KABUL AMEMBASSY KHARTOUM AMEMBASSY BUJUMBURA
UNCLAS STATE 284912
INFORM ALL STATE EMPLOYEES FROM U/S GRANT GREEN
E.O. 12958: N/A
TAGS: AMGT ACOA CMGT ECON PREL KPAO KRIM
SUBJECT: SMART UPDATE
REF: 02 STATE 195704
UNCLAS STATE 284912
INFORM ALL STATE EMPLOYEES FROM U/S GRANT GREEN
E.O. 12958: N/A
TAGS: AMGT ACOA CMGT ECON PREL KPAO KRIM
SUBJECT: SMART UPDATE
REF: 02 STATE 195704
1. Please provide wide dissemination of the information
in this telegram.
2. Reftel described steps the Department is taking to
implement a new integrated messaging system: SMART (State
Messaging and Archive Retrieval Toolset). We have made
substantial progress and are looking for your input as we
move forward.
3. A Request for Quotation (RFQ) to design SMART was
released to the vendor community in late June, and
proposals were submitted September 2, 2003. The
description of SMART requirements in the RFQ is based in
great part on the feedback received from a wide range of
Department employees over the past year: from evaluators
of the proof-of-concept prototype, to those who sent in
comments to the SMART website, to participants in focus
groups and members of working groups.
4. The technical evaluation team, consisting of
representatives of different bureaus, offices and posts
under the leadership of Ambassador James Holmes, IRM's
Chief Knowledge Officer and DCIO, evaluated the vendor
proposals against the established technical criteria. The
cost evaluation team met and evaluated the vendor
proposals against the established cost criteria.
5. The recommendation arising from the evaluation process
will now go to the Steering Committee for Messaging and
InterAgency Collaboration, chaired by Ambassador Joe Lake.
This committee, which includes senior level substantive,
management and technical representatives of many bureaus,
will recommend up to three vendors.
6. The companies selected will each design and demonstrate
a fully functioning solution, which, in turn, will be
evaluated early in the new calendar year (2004). A vendor
will then be selected to produce a pilot for the new
system. The pilot will involve parts of one geographic
(EUR) and one functional (DS) bureau, and associated
overseas posts. Once the pilot is evaluated, full
implementation is expected in 2005.
7. We will continue to keep you informed as we move
through this complex process. Your comments, concerns and
recommendations are welcome at every stage. We encourage
you to check the SMART website regularly for up to date
information. Website addresses are:
http://smart.state.gov (Intranet),
http://smart.state.sgov.gov(Classified) and
http://smart (PDNet).
8. Minimize considered.
POWELL
NOTE: RECIPIENTS SHOULD TAKE APPROPRIATE ACTION
NNNN
STATE 00284912
INFORM ALL STATE EMPLOYEES FROM U/S GRANT GREEN
E.O. 12958: N/A
TAGS: AMGT ACOA CMGT ECON PREL KPAO KRIM
SUBJECT: SMART UPDATE
REF: 02 STATE 195704
1. Please provide wide dissemination of the information
in this telegram.
2. Reftel described steps the Department is taking to
implement a new integrated messaging system: SMART (State
Messaging and Archive Retrieval Toolset). We have made
substantial progress and are looking for your input as we
move forward.
3. A Request for Quotation (RFQ) to design SMART was
released to the vendor community in late June, and
proposals were submitted September 2, 2003. The
description of SMART requirements in the RFQ is based in
great part on the feedback received from a wide range of
Department employees over the past year: from evaluators
of the proof-of-concept prototype, to those who sent in
comments to the SMART website, to participants in focus
groups and members of working groups.
4. The technical evaluation team, consisting of
representatives of different bureaus, offices and posts
under the leadership of Ambassador James Holmes, IRM's
Chief Knowledge Officer and DCIO, evaluated the vendor
proposals against the established technical criteria. The
cost evaluation team met and evaluated the vendor
proposals against the established cost criteria.
5. The recommendation arising from the evaluation process
will now go to the Steering Committee for Messaging and
InterAgency Collaboration, chaired by Ambassador Joe Lake.
This committee, which includes senior level substantive,
management and technical representatives of many bureaus,
will recommend up to three vendors.
6. The companies selected will each design and demonstrate
a fully functioning solution, which, in turn, will be
evaluated early in the new calendar year (2004). A vendor
will then be selected to produce a pilot for the new
system. The pilot will involve parts of one geographic
(EUR) and one functional (DS) bureau, and associated
overseas posts. Once the pilot is evaluated, full
implementation is expected in 2005.
7. We will continue to keep you informed as we move
through this complex process. Your comments, concerns and
recommendations are welcome at every stage. We encourage
you to check the SMART website regularly for up to date
information. Website addresses are:
http://smart.state.gov (Intranet),
http://smart.state.sgov.gov(Classified) and
http://smart (PDNet).
8. Minimize considered.
POWELL
NOTE: RECIPIENTS SHOULD TAKE APPROPRIATE ACTION
NNNN
STATE 00284912